The Notion Task Manager Template is designed to help you manage tasks efficiently by organizing them based on priority, progress, and deadlines. With built-in tools like task scoring, time tracking, and the Eisenhower Matrix, this template simplifies planning and execution.
This guide provides a full walkthrough of the template, covering everything from creating new tasks to tracking progress. Follow the steps below to set up and use the system effectively.
Get The Notion Task Manager Template Here →
For a detailed visual guide, watch the video below. It walks you through the Task Manager Template, showing how to navigate the dashboard, use key features, and optimize your task management process.
Get The Notion Task Manager Template Here →
Follow these steps to learn how to navigate the Task Manager Template, create new tasks, and manage your workflow efficiently.
The Task Manager Template includes a dashboard, task calendar, time tracking, and various organizational tools to help streamline productivity.
The dashboard provides a high-level overview of your tasks, including:
The Task Calendar allows you to view all tasks by due date. You can navigate between months and add new tasks directly within the calendar view.
Tasks are sorted by due date and then by the task score. The properties for the task shown are the task name, task score, status, area, type, and a notes section.
The Task Progress section uses a Kanban-style board to display tasks based on status:
Tasks can be dragged between columns to update their status.
Sorting is based on task score, prioritizing high-impact tasks first.
The Time Tracking section helps analyze time spent on tasks by comparing:
Tasks are grouped by the time accuracy property so that you can quickly recognize which tasks are on target and which tasks are taking longer than expected.
This feature is useful for improving time management and identifying tasks that consistently take longer than planned.
Tasks are organized into different views:
All views are sorted by the due date first and then by the task score.
The Eisenhower Matrix prioritizes tasks based on urgency and importance:
Tasks automatically fall into the correct category based on their Priority and Importance settings. They are then sorted by the task score.
The Task Manager Database is the core system where all task details are stored. This section includes:
Tasks can be created and managed from this centralized database, but modifying certain formulas may affect template functionality. These tasks are only being sorted by the task name.
To add a new task, click "Create New Task" in the dashboard.
For tasks that require multiple steps:
Using subtasks helps break down complex tasks and ensures everything stays on track.
The Notion Task Manager Template is a powerful system for organizing and prioritizing tasks. By leveraging features like task scoring, time tracking, the Eisenhower Matrix, and project organization, you can stay productive and manage tasks more effectively.
Take time to explore each section, experiment with customization, and make the template work for your unique workflow. Once you’re comfortable using it, you’ll have a fully optimized task management system at your fingertips.
Get The Notion Task Manager Template Here →
The Notion homepage is designed to give quick access to important pages, tasks, and templates, making it an essential tool for organizing your workflow. By customizing this space, you can tailor it to display the information that matters most to you, whether it’s recent pages, a connected calendar, or a pinned database.
This guide walks you through how to access, customize, and set your Notion homepage as your default start page, ensuring a more streamlined experience every time you open the app.
For a step-by-step visual guide, check out the video below. It covers how to access and modify the Notion homepage, giving you a clear understanding of how to set it up for maximum efficiency.
The homepage is a built-in feature that provides quick access to recently visited pages, learning resources, and templates. It can be customized to display only the sections that are most relevant to you. Follow these steps to customize your Notion homepage and set it as your default start page.
To begin, log into your Notion account. For this example, we are using a blank Notion page titled "New page".
To access the Notion homepage, open the sidebar and click on Home. This will bring up your personalized homepage with all the default sections and widgets.
By default, the homepage displays:
You can modify this layout to fit your workflow and remove sections that you don’t need.
To personalize the homepage, click on the menu button in the top-right corner.
Then select Show/hide widgets.
This allows you to:
Changes take effect immediately, helping you create a homepage that suits your daily needs.
Notion automatically opens to the last visited page by default. However, you can change this setting to open directly to the homepage or another preferred page.
To set the homepage as the default start page:
Click on the menu button in the top-right corner of the homepage.
Select Change default start page.
Then choose Home.
Alternatively, you can change the default start page to the top page in the sidebar. This will display the highest page in the sidebar whenever you start Notion.
Here you can see that the Example Page will open whenever Notion is launched, when the Top page in sidebar option is selected:
You can also set the default start page from Settings:
Under the Startup menu, look for the Open on start option:
Next click on the dropdown menu that currently displays Top page in sidebar from our selection earlier:
Under the Open on start options, you can select from:
Setting up and customizing the Notion homepage allows you to create a more efficient and personalized workspace. By adjusting widgets, pinning databases, and selecting a default start page, you can streamline your workflow and access key information quickly. Take a few moments to explore these settings and optimize your Notion experience to fit your daily needs.
If you are considering switching between Notion dark mode and light mode but aren't sure how to do it, then this blog post will help you. Notion allows users to switch between dark mode and light mode for a more comfortable viewing experience. Changing between these modes can help reduce eye strain, improve readability, and match your system settings. This guide will show you how to access Notion’s appearance settings and switch between the Notion dark mode and light mode in just a few steps.
For a visual demonstration, check out the video below. It walks you through the exact steps to switch between Notion’s dark and light modes, making it even easier to follow along.
The guide below provides clear instructions on accessing Notion’s appearance settings and switching between dark and light mode. Follow these steps to customize your workspace to your preference.
To begin, make sure that you are signed into your Notion account. If you do not have a Notion account already, you can sign up for a free account here.
You can access Notion’s settings in two ways. First, by clicking on your profile name at the top and selecting Settings.
Or, by going into the sidebar and clicking on the Setting option.
Once inside the settings menu, ensure you are in the Account Settings section and not the Workspace Settings. Look for My settings to access your personal preferences.
Under My settings, locate the Appearance section, which allows you to customize how Notion looks on your device.
You’ll see three appearance options:
Select the option that works best for you. If you select Use system setting, Notion will automatically switch based on your device’s appearance settings.
Once you select Dark mode in the appearance settings, Notion will switch the interface into a dark theme. This settings is more aesthetically pleasing to some viewers and may reduce eye strain, but it is totally up to you on which mode you prefer.
Changing Notion’s appearance is a quick way to improve readability and make your workspace more comfortable to use. Dark mode helps reduce eye strain, while light mode keeps the interface bright and clear. Adjust the settings to match your preference and explore other customization options to create a workspace that works best for you.
Notion is one of the most powerful productivity tools available, offering a flexible way to organize notes, tasks, projects, and more—all in one place. If you're new to the platform, getting started with Notion can feel overwhelming, but this guide will walk you through everything you need to know. From navigating the interface to creating and formatting pages, you'll learn the essentials to help you set up and customize your workspace.
For a visual guide on getting started with Notion, check out the video walkthrough below. It covers everything from navigating the interface to managing pages and using essential features, making it easy to follow along and set up your workspace.
If you prefer a detailed breakdown with images, this step-by-step guide will walk you through everything you need to know. You'll learn how to navigate Notion, customize your workspace, and use its core features to stay organized and productive.
In this guide, we will be using the Getting Started basics guide that Notion offers when you first sign up for an account. If you haven’t signed up for Notion yet, you can create your free account here and follow along as we go through the basics!
On the left side of the main Notion dashboard is the Sidebar. This sidebar contains access to important features, settings, and pages inside of Notion.
At the top of the sidebar, click on your name.
This will show a dropdown menu of settings for whichever account is currently signed into Notion.
From this menu, you can see:
Next to the account name, is a button that will allow you to close and open the sidebar.
Once clicked, the Notion sidebar will hover until the mouse is moved away. When the mouse leaves the sidebar area, it will move out of view, providing a cleaner area for editing.
Next to the button to close and open the sidebar is the Create a new page button. Clicking this will create a new page inside of Notion.
Below those options are sections in the sidebar that provide quick links to popular features, access to your pages, and other functions inside of Notion.
These links include:
On the right side of the main Notion dashboard is the Editor. This section of the interface is where you can edit and format pages, create databases, and change page settings.
In the top left corner of the editor is the page name that you are currently working on. This will update into a breadcrumb menu as pages are nested inside one another.
You can also find the page name in the sidebar on the left hand side of the interface.
The page name can be changed in the editor. It is the bold text at the top and cannot be changed into another block type; you can only edit the text for the page name.
In the top right hand corner of the editor are some quick links and additional information. The first thing you will see is the last time the page has been edited.
Besides that is an option to share the page to others.
Next to that is a button to view all comments on the page in one convenient place.
After that is a button to view all page updates.
Next is a favorite button so that you can mark the page as a favorite for quick reference in the future.
When this has been selected, it will add the page into a new section in the sidebar called Favorites.
Finally on the right side of the editor is the page settings button.
When clicked, you will be able to make edits on the page level.
The page settings you can change include:
In the main area of the editor, you will see some additional options for the page.
These additional page options include:
Everything in Notion is made up of blocks and pages. When you highlight or click on a block in Notion, you will be given different formatting options depending on the block type selected. For instance, if text is highlighted, you will see formatting options for text.
When you hover over a block in Notion, you will see some options appear to the left of the block. On the left hand side is a plus button, that allows you to add a new block.
Once clicked, a new block will be placed under the current block. A menu will appear giving you the option to choose which type of block you'd like to create.
On the right hand side is a six dot menu button.
When clicked and dragged, you can reorder the blocks on the page. You will see blue lines populating the page. This is where the block will be placed when you release the mouse.
If you click the six dot menu one time, it will give additional options for that block type.
These options will be different depending on which block type is selected. The block options you can choose for text blocks include:
To delete a block, select the Delete button in the block options.
When you create a new account in Notion, you will be presented with a Getting Started with Notion page that will walk you through some more of the basics. On this page and directly inside of Notion, you will learn:
If you need help going through this information, then we suggest that you watch this Getting Started With Notion video tutorial.
Now that you’ve learned the basics of getting started with Notion, you’re ready to start organizing your workspace and making the most of its powerful features. As you explore, don’t be afraid to experiment with different layouts, templates, and customization options to find what works best for you. For more tips and resources, check out our Notion guides and tutorials to continue leveling up your productivity!
Want to delete your Notion account but not sure where to start? This easy-to-follow tutorial walks you through the entire process on how to delete a Notion account, step by step. Whether you're closing your account for good or just need a fresh start, this guide covers everything—from accessing your settings to permanently deleting your data. Make sure to read this article before deleting your Notion account to compare it to other popular apps like Todoist, Trello, and Asana.
Watch this step-by-step video tutorial to learn exactly how to delete your Notion account. This visual guide walks you through the entire process, from accessing your account settings to confirming permanent deletion, making it easy to follow along and ensure your account is successfully removed.
Deleting your Notion account is a straightforward process when you follow the right steps. This guide breaks down each step with clear instructions and visuals to make the process simple and hassle-free. By the end, you'll have everything you need to successfully remove your account.
You will first want to make sure that you are signed into your notion.com account.
To begin, click your name in the top left corner of the sidebar. From the dropdown menu, select Settings.
Alternatively, click Settings directly on the left sidebar menu.
Inside the settings menu, locate and click the My account section. This is where you can manage account-related settings.
At the bottom of the My account page, you’ll find the option labeled Delete my account.
Click it to proceed with the deletion of your Notion account.
You’ll be prompted to confirm the deletion. Carefully read the warning that this action is permanent and cannot be undone.
To confirm, type in your email address and click the button to Permanently delete your account and associated workspaces.
To verify that your account has been deleted, try logging in with the same email address. Notion will prompt you to create a new account, confirming that your previous account has been deleted and is no longer retrievable.
Great job! You’ve successfully learned how to delete your Notion account. Now that your account is removed, feel free to explore other productivity platforms or check out our additional resources for helpful tips and guides!
Learn how to create a Notion account step by step in this easy-to-follow guide! Whether you're new to Notion or need help navigating the sign-up process, this post covers everything you need to know—from creating your account to customizing your dashboard for ultimate productivity. Not sure if Notion is right for you? Check out this article where we break down the pros, cons, features, and pricing of Notion to help you decide if its the perfect fit!
In this video walkthrough, you'll get a detailed visual guide on how to create a Notion account. From navigating the sign up process to creating your profile, this video simplifies every stage to ensure you can set up your account with ease.
Creating a Notion account is the first step toward transforming how you organize your life, work, or school. Whether you're using Notion for project management, personal productivity, or schoolwork, this step-by-step guide will walk you through the entire process. By the end of this guide, you'll have a fully functional Notion account ready to help take your projects and productivity to the next level.
First, visit the Notion website at notion.com, by searching for "notion" in one of the search engines, or by visiting our affiliate link theproductivity.co/notion (which will provide a small commission to us at no additional cost to you, if you sign up for a paid account in the future.)
Next, click Get Notion free in the top right hand corner of the screen.
You will be taken to a page where you can sign up the following ways:
Choose how you would like to sign up for Notion. For this example, we will use the work email sign up method.
Click Continue when finished.
When signing up via email, a verification code will be sent to your email address. Visit your email inbox, get the verification code, and paste it into the verification code field of the sign up page.
Click Continue when finished.
After your account has been verified, you will begin creating your Notion profile:
Then choose if you agree to Notion marketing communications or not.
Click Continue when finished.
The following pages will provide Notion on how you will be using the app and will customize your experience based on how you use Notion.
Choose one that best fits how you plan on using Notion. For this example, we will choose For personal life.
Click Continue when finished.
Next, make one of the following choices:
Note that these options will be different based on which selection you made on the previous screen. For this example, we will choose On my own.
Click Continue when finished.
Finally, choose some categories that you find interesting or may decide to use Notion for:
Click Continue when finished, or click Skip for now if you would like to skip this step.
For this example, we will choose Skip for now.
After your Notion account has been created and your profile set up, you will be taken to the main Notion dashboard. This is the main screen you will see whenever you start Notion depending on settings in the main menu.
On the left hand side of the screen you will see the Sidebar, which is where you can choose settings, search Notion, use Notion AI, view your Home page, view your Inbox, create and view pages, access your Calendar, change Settings, view Templates, view Trash, and get Help.
On the right hand side of the screen is the Editor, where you will spend the majority of your time designing, writing, editing, and creating your Notion documents.
On the top of the Editor is the main toolbar that shows you the document name, last edited time, a Share button, Comments, Updates, a way to quickly add this page to your Favorites, and a Menu for page options.
If you click on your name on the left hand side of the screen at the top of the Sidebar, it will give you Workspace and Account options.
Here you can see which plan you are on, how many members are in this workspace, Settings, a way to Invite Members, quick access to change Accounts, and buttons to Create a work account, Add another account, Log out, and download the Mac app.
Congratulations, you have learned how to create a Notion account and have taken the first step toward organizing your projects, tasks, and ideas like a pro. Now that you're set up, explore the platform's features and start building the perfect workspace for your needs. Also, don't forget to check out our other learning material on Notion!
Are you frustrated with all your stuff squeezed into one column in Notion? Do you wish you could arrange your notes, tasks, and projects better? Well, you are lucky! Notion lets you create many columns on one page. This gives you power to structure your workspace your way.
This guide will teach you everything about making columns in Notion. We will look at different methods, tips, and tricks. Let's get started!
Columns in Notion display your content side-by-side on one page. This feature lets you break free from the one-column layout. You can organize your information in a better way.
Creating columns is very useful when working on projects. You can separate different types of content like notes, tasks, and references. Columns are great for making dashboards, wikis, knowledge bases, and task managers.
Using columns in Notion has many benefits:
Notion recently added an option that makes creating columns easy. Here's how to use it:
Go to the page where you want columns, then click the "+" icon at the top or press "/" to open options.
Type "columns" and select the "Columns" option.
Choose how many columns you want (e.g., two columns, three columns).
Add your content to each column by clicking inside and typing or pasting.
That's it! You've created columns using Notion's built-in option.
Once you have columns, you can customize them to suit your needs. Here are some tips:
If using the built-in option, Notion will make all columns even width. But you can manually adjust column width by dragging the divider bar.
If dragging and dropping blocks, resize the blocks to adjust column width.
To make columns organized and easy to read, add headings and dividers. Click "+" or "/" and select heading or divider.
Headings provide context and structure to your content. Dividers separate sections within a column.
Notion lets you nest multiple columns under an existing column. This is useful for breaking down content further.
To create nested columns, use a trick with toggle blocks or page blocks. Add a toggle/page block in an existing column. Then add your content inside that block.
Columns may not work well on mobile devices like phones. On small screens, columns stack on top of each other. This makes content hard to navigate and view.
To improve mobile experience, use toggles to hide/show content. Limit rows in inline databases. Create a table of contents to jump to sections.
Now that you know the basics of columns in Notion, let's explore some advanced tips and tricks.
Notion doesn't have an option to create permanent vertical dividers between columns. But you can create a table with one row and adjust column widths to make dividers.
Inline databases in Notion are powerful for organizing and displaying data. You can combine them with columns for great layouts.
For example, create an inline database with columns for tasks, due dates, and progress bars. Then nest this database in a column on your page, alongside other content.
Notion's built-in option limits you to 4 columns. But by combining drag-and-drop with toggle/page blocks, you can create custom layouts with as many columns as you need.
In addition to columns, Notion has tables and databases to organize content. Combine these with columns for powerful layouts.
For example, create a table in a column to display structured data. Or embed a filtered database view in a column.
Notion lets you add links to external websites, documents etc. within your pages. Include relevant links in your columns.
To better understand using columns, let's look at some real examples:
Imagine working on a big project with many tasks, deadlines, and team members. Create a dashboard in Notion using columns:
Use Notion to create a personal knowledge base with columns:
For an online course or tutorial, use columns:
For cooking and meal planning, use columns in Notion:
These are just examples - the possibilities are endless! Customize for your needs.
Here are some tips to make the most of columns:
Following these tips will help you create functional and visually appealing column layouts in Notion.
| Pros of Using Columns | Cons of Using Columns |
|---|---|
| Better organization of content | May not work well on mobile devices |
| Improved readability | Can be time-consuming to set up initially |
| Enhanced visual appeal | |
| Increased productivity |
Creating columns in Notion is a powerful way to structure content and organize your workspace. Columns help with projects, tasks, knowledge bases etc.
In this guide, we covered:
Remember, Notion is flexible, so experiment to find the best column layouts for you. With practice, you can transform your pages into organized, visually appealing, and highly functional workspaces.
Happy organizing and happy column making!
Do you want to learn how to do calculations in Notion? Notion is a powerful tool. It helps you organize your projects, tasks, and ideas. But did you know Notion can also do calculations? Yes, you can use Notion as your personal calculator!
This guide will teach you everything about calculations in Notion. We will cover:
By the end, you will know how to unlock Notion's full calculation power!
Let's start with the easiest part - basic math operations. In Notion, you can add, subtract, multiply, and divide right in the app. No need for a separate calculator.
To do a calculation, just type the math expression into any text field or property value. For example, to add 5 and 7, type "5 + 7" (without quotes). Notion will show you the answer: 12.
Here's how to do the four main operations:
Notion recognizes these symbols and does the math for you automatically. Easy!
| Operation | Symbol | Example |
|---|---|---|
| Adding | + | 5 + 7 |
| Subtracting | - | 10 - 3 |
| Multiplying | * | 4 * 6 |
| Dividing | / | 20 / 5 |
Let's look at a real example. Let's say you are planning a trip. You want to calculate the total cost of expenses like flights, hotels, and food.
You can create a table in Notion with columns for each expense type. Enter the cost amounts in the rows. Then add a new column to sum up all the expenses using +. This gives you the total trip cost.
Notion makes basic math very easy to do within the app!
Struggling with percent calculations? Don't worry, Notion can handle those too!
To calculate a percentage, use this formula:Copy code
value * (percentage / 100)
Say you want to buy a $1,200 laptop. But you have a 20% off coupon. To find the discounted price:
| Product | Initial Price | Discount % | Discount Amount | Discounted Price |
|---|---|---|---|---|
| Laptop | $1,200 | 20% | $240 | $960 |
See? Calculating percentages is a breeze in Notion!
One of Notion's best features? You can reference data across different tables and databases. This means you can perform calculations using values from multiple tables!
For example, let's say you have:
You can calculate your net profit for each month by:
Here's the formula for that in Notion:
prop("Sales Table").sum(sales) - prop("Expenses Table").sum(expenses)
Replace "Sales Table" and "Expenses Table" with your actual table names. Also replace "sales" and "expenses" with your property names.
Notion will automatically:
| Month | Total Sales | Total Expenses | Net Profit |
|---|---|---|---|
| January | $10,000 | $5,000 | $5,000 |
| February | $12,000 | $6,000 | $6,000 |
| March | $15,000 | $7,000 | $8,000 |
Connecting data across tables makes calculations in Notion extremely powerful.
Notion tables are great for calculations too! You can perform math calculations right inside a table.
Let's say you have an expenses tracking table. The columns show amounts for different expense types like:
You can add a new column to calculate the total monthly expenses. Just sum up the amounts in the other columns!
Here's how:
sum(col("Rent"), col("Utilities"), col("Groceries"))Replace "Rent", "Utilities", "Groceries" with your actual column names.
Notion will calculate the total by adding up those three columns for each row.
| Month | Rent | Utilities | Groceries | Total Expenses |
|---|---|---|---|---|
| January | $1,000 | $200 | $500 | $1,700 |
| February | $1,000 | $180 | $600 | $1,780 |
| March | $1,000 | $220 | $550 | $1,770 |
You can also filter the table rows and calculate things like:
Tables make it super easy to calculate and analyze your data right in Notion.
Still having trouble picturing how to use calculations in Notion? Let's look at some realistic examples:
You want to manage your monthly budget better. Create a Notion table with columns for expenses like:
Enter your expected costs in each row.
Then add a "Total Expenses" column that sums the other columns:
sum(col("Rent"), col("Utilities"), col("Groceries"), col("Entertainment"))
You can also add an "Income" column. Then calculate your monthly surplus/deficit:
col("Income") - sum(expense columns)
| Category | Amount |
|---|---|
| Income | $4,000 |
| Rent | $1,200 |
| Utilities | $200 |
| Groceries | $500 |
| Entertainment | $300 |
| Total Expenses | $2,200 |
| Surplus/Deficit | $1,800 |
Using calculations makes budget tracking easy in Notion!
Let's say you work in sales. Your commission is a percentage of your monthly sales totals.
You can create a Notion table to track:
To calculate your total monthly sales, add a "Total Sales" column:
sum(col("Quantity") * col("Unit Price"))
This multiplies quantity x price for each row, then adds them up.
If your commission rate is 10%, add another column:
col("Total Sales") * 0.1
This shows your 10% commission for each product.
| Product | Quantity | Unit Price | Total Sales | Commission |
|---|---|---|---|---|
| Widget A | 100 | $10 | $1,000 | $100 |
| Widget B | 50 | $20 | $1,000 | $100 |
| Widget C | 75 | $15 | $1,125 | $112.50 |
| Monthly Totals | $3,125 | $312.50 |
Notion calculations let you easily track sales and commissions!
These are just two examples, but calculations in Notion are useful for:
Want to become a Notion calculation pro? Here are some useful tips:
Mastering calculations unlocks Notion's full potential as an organizational powerhouse!
Calculations are a part of daily life for so many of us - budgeting, project management, data analysis, and more. By taking advantage of Notion's built-in calculation capabilities, you can streamline these tasks for maximum productivity.
Notion lets you:
Learning these skills gives you deep insights into your data and numbers. You can make smarter decisions and achieve your goals more efficiently.
So what are you waiting for? Start unlocking Notion's calculation powers today and take your productivity to new heights! The possibilities are endless.
Looking to up your Notion game? Markdown is the way to go! This simple text formatting syntax lets you quickly style your notes, lists, headings, and more. But don't worry, it's super easy to learn - especially with this beginner-friendly cheat sheet. Let's dive in!
Markdown is a lightweight markup language. That's just fancy words for a simple way to add formatting like bold, italics, headings, and lists to plain text. Instead of clicking tons of buttons or memorizing complex code, you just use special characters like #, *, and -.
Think of it like secret codes that turn boring text into beautifully styled content. Pretty neat, right?
Notion already has a nice editing toolbar. So why bother learning markdown? A few great reasons:
Plus, once you get the hang of it, markdown just feels more natural for formatting text. Let's learn how it works in Notion!
Headings structure your notes into sections, just like chapter titles in a book. In markdown, you make headings by putting # symbols before the text.
# This is a Level 1 Heading ## This is a Level 2 Heading ### This is a Level 3 Heading
This makes:
You can use up to 6 levels of headings by adding more #s. Easy peasy!
| Markdown | Renders As |
|---|---|
# Level 1 Heading | # Level 1 Heading |
## Level 2 Heading | ## Level 2 Heading |
### Level 3 Heading | ### Level 3 Heading |
#### Level 4 Heading | #### Level 4 Heading |
##### Level 5 Heading | ##### Level 5 Heading |
###### Level 6 Heading | ###### Level 6 Heading |
Quick Tip: Use headings to organize your notes into an outline. Level 1 for main sections, level 2 for sub-sections, and so on. It'll keep things nice and tidy!
Time to kick things up a notch with bold and italics. These let you emphasize important terms or add subtle styling.
For bold text, you surround the words with double asterisks:
**This text is bold**
Renders as: This text is bold
For italics, use single asterisks or underscores:
*This is italicized* _This is also italicized_
Renders as: This is italicized and This is also italicized
And if you really want to make things pop, combine them:
**This is _really_ important!**
Renders as: This is really important!
| Markdown | Renders As |
|---|---|
**Bold text goes here** | Bold text goes here |
*Italicized text goes here* | Italicized text goes here |
_Underscores work for italics too_ | Underscores work for italics too |
**This is _really_ important!** | This is really important! |
Pretty slick, huh? Use bold for titles or key points, and italics for emphasis or examples.
Sometimes you need to quote someone or pull out an important idea. That's what blockquotes are for! Simply put a > symbol before the quoted text:
> This is a blockquote. It pulls out text in a stylish way.
Renders as:
This is a blockquote. It pulls out text in a stylish way.
You can even nest blockquotes or add other styling like bold or italics:
> Here's a quote with **bold** and *italics*. > > It's quoted with another quote inside!
Renders as:
Here's a quote with bold and italics.
It's quoted with another quote inside!
Blockquotes are great for highlighting key points, referencing outside sources, or adding visual interest. Use them to make ideas pop!
| Markdown | Renders As |
|---|---|
> This is a blockquote | > This is a blockquote |
> **Bold text** in a quote | > Bold text in a quote |
> *Italics* look nice too | > Italics look nice too |
> Quotes can be nested \n> > Like this | > Quotes can be nested \n> > Like this |
Pro Tip: Add a blank line before and after the blockquote to separate it from surrounding text. It looks cleaner that way.
Whether sharing a web page, file, or Notion link, markdown lets you do it cleanly. Just wrap the link text in square brackets, followed by the URL in parentheses:
[Click here to view my website](https://www.example.com)
Renders as: Click here to view my website
For a Notion link, just paste the link inside the parentheses:
[View the Team Wiki](https://www.notion.so/templates/team-wiki)
Renders as: View the Team Wiki
And you can even give links a title by enclosing it in quotes after the URL:
[Google](https://google.com "The Google homepage")
Renders as: Google
| Markdown | Renders As |
|---|---|
[Text for the link](https://www.example.com) | Text for the link |
[Notion Link Text](https://www.notion.so/example/Page-Name-abc123) | Notion Link Text |
[With Link Title](https://google.com "Link tooltip title") | With Link Title |
Links in markdown keep things looking clean - no messy URLs cluttering up your notes!
Note: Some links may require extra configuration in Notion to work properly depending on permissions.
Lists are a note-taking essential, and markdown makes creating them a snap. For an unordered list, just put a * or - in front of each item:
* Item 1 * Item 2 - Sub-item + Sub-sub-item * Item 3
Renders as:
For ordered (numbered) lists, use the number followed by a period:
1. First item 2. Second item 3. Third item 1. Indented item 2. Another one
Renders as:
You can even mix ordered and unordered lists together by indenting with spaces:
1. Get milk 2. Get eggs - From the farm - Organic if possible 3. Make breakfast
| Markdown | Renders As |
|---|---|
* Item 1 \n* Item 2 | * Item 1 * Item 2 |
1. First \n2. Second \n3. Third | 1. First 2. Second 3. Third |
1. One \n 2. Two \n - Sublist \n 3. Three | 1. One 2. Two - Sublist 3. Three |
Lists are perfect for checklists, instructions, pros and cons, or any group of items. The indentation lets you nest sublists for extra organization too.
Shortcut: In Notion, type "-" followed by space to quickly start an unordered list!
Developers love markdown for its clean, readable code formatting. If you work with code or just need to display some code examples, this is for you.
To create an inline code snippet, wrap it in backtick quotes:
The `console.log()` function prints output.
Renders as: The console.log() function prints output.
For bigger code snippets, indent every line with at least 4 spaces or surround it with triple backticks:
```javascript function greet() { console.log("Hello World!"); } greet(); ```
Renders as:
javascript
function greet() { console.log("Hello World!"); } greet();
You can even specify the programming language after the opening triple-backticks to get syntax highlighting:
```python import random print("Hello World!") print(random.randint(1, 100)) ```
Renders as:
python
import random print("Hello World!") print(random.randint(1, 100))
Code blocks preserve indentation and formatting, making them essential for tutorials, documentation, or just jotting down code notes.
| Markdown | Renders As |
|---|---|
`console.log()` | console.log() |
Code indented 4 spaces | Code indented 4 spaces |
javascript\ncode\nhere\n | javascriptcodehere |
python \nimport random\n\nprint(random.randint(1,100)\n | pythonimport randomprint(random.randint(1,100)) |
Beautiful syntax highlighting, no mess - that's what makes code blocks in Markdown so great! Just remember that Notion may require special configuration for some languages.
Sometimes you need a way to visually separate sections or topics in your notes. That's where horizontal rules come in handy.
To create a horizontal line, make a new line and type three or more hyphens, asterisks, or underscores:
---
***
___
Any of those will render as:
Very simple and clean! Horizontal rules add nice visual breaks to divide different topics or ideas in your notes.
| Markdown | Renders As |
|---|---|
--- | --- |
*** | --- |
___ | --- |
Quick Tip: In Notion, you can also create a horizontal rule by typing "---" at the start of a new line and pressing Enter.
Text is great, but sometimes a picture is worth a thousand words. In markdown, you can insert images with a simple syntax:
This inserts the image located at that URL and uses the "alt text" to describe the image for accessibility purposes.
The alt text will also display if the image fails to load properly. You can also add quotes to give the image a title:
This renders as:
Images make your notes more engaging and can better illustrate complex ideas or products. Use alt text to provide context!
| Markdown | Renders As |
|---|---|
 | Show Image |
 | Show Image |
Note: Images must be publicly accessible online for markdown to display them. For local files, you'll need to upload and link the images first.
See Notion's help guide how to change notion background color for more details.
For presenting data in a grid, you can't beat a good old-fashioned table. And markdown has a nice, clean syntax for creating them:
| Col1 Header | Col2 Header | Col3 Header | |-------------|-------------|-------------| | Row 1 Col 1 | Row 1 Col 2 | Row 1 Col 3 | | Row 2 Col 1 | Row 2 Col 2 | Row 2 Col 3 |
Which renders as:
| Col1 Header | Col2 Header | Col3 Header |
|---|---|---|
| Row 1 Col 1 | Row 1 Col 2 | Row 1 Col 3 |
| Row 2 Col 1 | Row 2 Col 2 | Row 2 Col 3 |
Start by defining the column headers separated by pipe | characters. Then insert a row of |---| cells under the headers to create the horizontal lines.
After that, just add rows for your data, separating the cells in each row with | pipes. Pipes on the left and right edges are optional, but help keep things lined up.
You can even use inline formatting like **bold** or _italics_ within the table cells.
| Syntax | Rendered Table |
|---|---|
| <code>| Fruit | Color | \n|------|-------|\n| Apple | Red |\n| Lemon | Yellow |</code> | <table><tr><th>Fruit</th><th>Color</th></tr><tr><td>Apple</td><td><b>Red</b></td></tr><tr><td>Lemon</td><td><i>Yellow</i></td></tr></table> |
Tables keep your data organized and easy to scan in plain text. It's a great way to present specs, features, or any other info that fits in rows & columns.
For to-do lists, checklists are a perfect way to keep track of tasks in Notion. Just make an unordered list, but preface the items with [ ] brackets:
- [ ] Wake up - [x] Eat breakfast - [ ] Go to work - [x] Prep meeting notes - [ ] Lead standup
Renders as:
The [ ] shows an empty checkbox, while [x] is a checked item. Simple but powerful!
You can nest checklists within one another using indentation like with regular lists. Checklists are great for:
Checking off items as you complete them gives a satisfying feeling of progress and accomplishment.
| Markdown | Renders As |
|---|---|
- [ ] An unchecked task | - [ ] An unchecked task |
- [x] Completed task | - [x] Completed task |
- [ ] \n - [x] Nested checklist | - [ ] - [x] Nested checklist |
Tip: To move items in a checklist, you can cut/copy the entire line (including the - [x] or - [ ]) and paste it where you want!
Sometimes you need to add a little side note or reference without distracting from the main text. That's where footnotes come in1!
To create a footnote in markdown, first insert the footnote reference marker wherever you want it to appear in your text. This is just a caret ^ followed by an identifier (number, word, or other symbol).
Here is some text with a footnote reference marker.[^1] And another footnote for good measure.[^footnote]
Then, at the bottom of your text, add the footnote definitions by redeclaring the marker, this time followed by a colon and the footnote text:
[^1]: This is the text that gets displayed as a footnote. [^footnote]: You can use any word or symbol as the footnote marker.
The resulting text will look like this:
Here is some text with a footnote reference marker.1
And another footnote for good measure.2
Footnotes will automatically be numbered sequentially in the order they appear. They're great for adding citations, references, or parenthetical explanations without cluttering the main content.
Notion doesn't have built-in footnote styling, but you can fake the effect using blockquotes or indentation. Not as smooth as dedicated footnote syntax but it gets the job done!
Now that you've got the markdown essentials down, let's talk about customizing the look and feel of your Notion workspace with some color changes.
While Notion doesn't allow custom themes or global color changes, you can adjust the colors for individual pages, blocks, and UI elements. This lets you add some personal flair or make things easier on the eyes.
To update the background color of an entire page:
You can also change the color tint of any image you set as a page cover. Just right-click the cover image and select "Change color".
For more targeted color changes, try tinting specific blocks like headings, text, or to-do lists. Just select the block(s) you want to colorize, then click the fill color icon in the formatting toolbar.
You can also select an entire page at once and colorize it. This is a nice way to help certain pages or topics visually stand out from the rest.
As an example, here's some <span style="color:green">green text</span>, a <span style="background-color:yellow;padding:5px">yellow highlighted section</span>, and an entire <div style="background-color:lightblue;padding:10px;border-radius:5px">baby blue container div</div>.
Play around and see what color combinations work best for your vision and content needs. A little color can make a big difference!
When it comes to jazzing up buttons in Notion, there are a few different options:
On clickable elements like buttons, the colors you've set will typically shift darker on hover or click to create a nice visual effect.
See how to change the background color on Notion in their official help guide for more details and examples.
Beyond colors, you have a few other ways to customize styles in Notion:
Just remember that most style changes in Notion are page-level only. There's no way to set global visual themes or fully custom CSS (yet).
But between all the color tinting, icons, covers, and text formatting - there's already quite a bit you can do to put your own spin on Notion's look and feel!
You've made it to the end - congrats! You now have all the essential markdown knowledge to start rocking in Notion.
To wrap things up, here are a few bonus tips for leveling up your markdown game even further:
The more you use markdown, the more you'll appreciate its keyboard-driven nature. Notion has a bunch of great hotkeys and autocompleters to speed things up:
--- then Enter inserts a horizontal rule- then space starts an unordered list1. then space starts an ordered list> then space starts a blockquote[] wrapped selected text with link markers** or _ wrapped selection bolds/italics# inserting pound symbols creates headings/ shows a command palette with tons of formatting optionsSpeaking of keyboard shortcuts, here's a handy cheatsheet of how to color notion
The more you embrace the hotkeys, the faster your Notion workflow will become. It really supercharges the experience.
Markdown shines when you start combining all the elements together. Headings, bullets, links, code blocks, and formatted text can create some seriously pro-level documentation:
# My Project Plan ## Overview This project aims to **revolutionize** the note-taking game! Here are the key _requirements_: - [ ] Conduct market research - [ ] Define product requirements - [ ] Interview target users - [x] Study competition - [ ] Design & architect solution The app will be built using [React](https://reactjs.org) and integrate with popular cloud services like: - [Notion](https://www.notion.so) - [Dropbox](https://www.dropbox.com) - [Google Drive](https://drive.google.com)
See how everything flows together in one cohesive, human-readable document? That's the true power of markdown.
One last piece of advice: get comfortable working in a pure plaintext writing environment. Notion's WYSIWYG rich-text editing is great, but there's an elegance to distraction-free markdown.
Plus, because it's just text, markdown files are:
Many pro writers & developers swear by a simple markdown editor like iA Writer or Obsidian for their daily work. Then they can copy/paste that markdown anywhere.
The bottom line: don't be afraid to go full plaintext in Notion from time to time! It declutters your mind and lets you focus solely on the content itself.
There you have it - a comprehensive guide to using markdown formatting in Notion! We covered:
Notion's integration with markdown syntax opens up so many possibilities for cleaner, richer note-taking and writing. Hopefully this guide has equipped you with the know-how to take full advantage!
The best way to solidify these skills is to just start using markdown day-to-day. It may feel clumsy at first, but soon formatting text will become like second nature. The payoff in consistency and efficiency makes it so worth it.
So what are you waiting for? Open up a fresh Notion page, crack those knuckles, and start typing out some sweet, sweet markdown! With this cheatsheet, you've got all the essentials to turn your notes and docs into formatting wizardry.
Happy coding, errr, writing! Markdown makes it all the same in the end. And seriously - hit me up with your favorite markdown tips or Notion hacks. I'm a formatting nerd at heart and always eager to learn more ninja tricks!
Notion is a cloud-based workspace. You can use it to take notes, manage tasks, and work together with others. One great thing about Notion is that you can change the colors to make it look the way you want. This guide will teach you how to change colors in Notion.
Notion lets you change colors in different ways. You can change the color of individual blocks, the colors of properties in a database, and the overall color mode of your workspace.
You can change the background color of blocks like text, code, and to-do lists. This can help you make certain parts stand out.
To change a block's color:
Select the block you want to change.
Click the "More" button (same button used in moving the block) in the block's menu.
Choose "Color" from the dropdown menu.
Pick the color you want or enter a color code.
You can also use a keyboard shortcut to change a block's color quickly. The shortcut is Ctrl/Cmd + Shift + C.
Here's a table showing the default shortcut for different block types:
| Block Type | Shortcut |
|---|---|
| Text | Ctrl/Cmd + Shift + C |
| Code | Ctrl/Cmd + Shift + C |
| To-Do List | Ctrl/Cmd + Shift + C |
Tip: Use contrasting colors for text and background so it's easy to read.
Notion databases do not have a built-in option to apply color formatting. However, you can utilize the flexible Toggle List block as a workaround to achieve colored databases. Follow these steps:
Create a new Toggle List block by clicking the + icon or typing / and selecting Toggle List from the options.
Customize the appearance of the Toggle List by applying your desired text and/or background colors:
Click the dotted icon next to the block or type / to reveal the formatting options. Then, search for or scroll to the color(s) you want to apply.
Ensure that your database is on the same page as the colored Toggle List. If you haven't already, create a new database on the page or move/link an existing one to the current page.
Drag and drop the database block into the colored Toggle item you created earlier.
By following these steps, you can effectively display your Notion database within a colored Toggle List block, providing a visually appealing and organized way to present your data.
Here's an example of how you could use different colors for different properties:
| Property | Example Colors |
|---|---|
| Status | Green (Active), Yellow (In Progress), Red (Blocked) |
| Priority | Red (High), Orange (Medium), Blue (Low) |
| Category | Purple (Marketing), Teal (Sales), Pink (HR) |
Notion has two overall color modes: Light and Dark. You can switch between these modes, but you can't choose other colors for the whole workspace.
To change the color mode:
Click the "settings and members" link in the left side of your Notion workspace.
Select "Settings".
Toggle between Light and Dark mode.
The Light mode has a white background, while the Dark mode has a dark gray background.
| Mode | Background Color |
|---|---|
| Light | White |
| Dark | Dark Gray |
While you can't choose other colors for the whole workspace, you can still make it look nice by using colors for individual blocks and database properties.
If you know how to code, you can use custom CSS (Cascading Style Sheets) to change more things in Notion, including background colors.
However, changing Notion's CSS can be difficult. You need to know a lot about web development. If you change things the wrong way, you might break your Notion workspace.
If you want to try this, you can find help online or ask experienced web developers for help. You can also join the Notion community to get support.
Using colors in your Notion workspace can be helpful in several ways:
Carefully choosing and using colors can make your Notion workspace look nice. This can improve your mood and motivation.
Using different colors for different projects, tasks, or categories can help you stay organized. You can quickly find what you need when things are color-coded.
A well-organized and nice-looking workspace can help you be more productive. It can help you focus and do more work.
While Notion lets you change colors in many ways, there are some limitations:
Notion doesn't have a way to change the background color of an entire page or workspace. You can only change individual blocks, database properties, and the overall Light/Dark mode.
The only options for changing the color of your whole Notion workspace are Light and Dark modes. If you want other colors for the whole workspace, you might need to use custom coding or other tools.
If the color options in Notion aren't enough for you, you can try these other options:
There are plugins and extensions made by other companies that can add more features to Notion, including more color options. One popular plugin is called Notion Boost. It lets you change the background color of pages.
You can use tools like Notaku to turn your Notion workspace into a website. Websites give you more control over design and colors than Notion does.
Keep in mind that these other options might have their own problems or costs, so make sure they work for what you need.
Changing colors in Notion can make your workspace look great and help you be more organized and productive. Notion lets you change the colors of individual blocks, database properties, and the overall Light/Dark mode.
While there are some limitations, like not being able to change the background color of an entire page, Notion is flexible. There are advanced options and third-party tools that can give you even more color customization.
Learning how to use colors in Notion can help you create a workspace that looks just the way you want it to. A nice-looking and well-organized workspace can motivate you and help you get more done.
So go ahead and play around with colors in Notion! With a little effort, you can make your workspace perfect for your needs and preferences. Happy customizing!