Are you frustrated with all your stuff squeezed into one column in Notion? Do you wish you could arrange your notes, tasks, and projects better? Well, you are lucky! Notion lets you create many columns on one page. This gives you power to structure your workspace your way.

This guide will teach you everything about making columns in Notion. We will look at different methods, tips, and tricks. Let's get started!

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

What Are Columns In Notion?

Columns in Notion display your content side-by-side on one page. This feature lets you break free from the one-column layout. You can organize your information in a better way.

Creating columns is very useful when working on projects. You can separate different types of content like notes, tasks, and references. Columns are great for making dashboards, wikis, knowledge bases, and task managers.

Why Use Columns In Notion?

Using columns in Notion has many benefits:

  1. Better Organization: Columns help you group related information together. This makes it easier to find what you need.
  2. Improved Readability: Separating content into columns reduces clutter. Your pages become easier to read.
  3. Enhanced Visual Appeal: Columns add visual interest to your pages. This makes them more engaging and nice to look at.
  4. Increased Productivity: With an organized and visually appealing workspace, you can boost your productivity and focus.

How To Create Columns In Notion

Notion recently added an option that makes creating columns easy. Here's how to use it:

Go to the page where you want columns, then click the "+" icon at the top or press "/" to open options.

click the plus icon

Type "columns" and select the "Columns" option.

Type columns

Choose how many columns you want (e.g., two columns, three columns).

Choose how many columns

Add your content to each column by clicking inside and typing or pasting.

Add your content to each column

That's it! You've created columns using Notion's built-in option.

Customizing Your Columns

Once you have columns, you can customize them to suit your needs. Here are some tips:

Adjusting Column Widths

If using the built-in option, Notion will make all columns even width. But you can manually adjust column width by dragging the divider bar.

If dragging and dropping blocks, resize the blocks to adjust column width.

Adding Headings and Dividers

To make columns organized and easy to read, add headings and dividers. Click "+" or "/" and select heading or divider.

Headings provide context and structure to your content. Dividers separate sections within a column.

Creating Nested Columns

Notion lets you nest multiple columns under an existing column. This is useful for breaking down content further.

To create nested columns, use a trick with toggle blocks or page blocks. Add a toggle/page block in an existing column. Then add your content inside that block.

Optimizing for Mobile View

Columns may not work well on mobile devices like phones. On small screens, columns stack on top of each other. This makes content hard to navigate and view.

To improve mobile experience, use toggles to hide/show content. Limit rows in inline databases. Create a table of contents to jump to sections.

Advanced Tips and Tricks

Now that you know the basics of columns in Notion, let's explore some advanced tips and tricks.

Creating Permanent Vertical Dividers

Notion doesn't have an option to create permanent vertical dividers between columns. But you can create a table with one row and adjust column widths to make dividers.

Using Inline Databases with Columns

Inline databases in Notion are powerful for organizing and displaying data. You can combine them with columns for great layouts.

For example, create an inline database with columns for tasks, due dates, and progress bars. Then nest this database in a column on your page, alongside other content.

Creating Custom Column Layouts

Notion's built-in option limits you to 4 columns. But by combining drag-and-drop with toggle/page blocks, you can create custom layouts with as many columns as you need.

Incorporating Tables and Databases

In addition to columns, Notion has tables and databases to organize content. Combine these with columns for powerful layouts.

For example, create a table in a column to display structured data. Or embed a filtered database view in a column.

Linking to External Sources

Notion lets you add links to external websites, documents etc. within your pages. Include relevant links in your columns.

Real-Life Examples and Use Cases

To better understand using columns, let's look at some real examples:

Project Management Dashboard

Imagine working on a big project with many tasks, deadlines, and team members. Create a dashboard in Notion using columns:

Personal Knowledge Base

Use Notion to create a personal knowledge base with columns:

Online Course or Tutorial

For an online course or tutorial, use columns:

Meal Planning and Recipes

For cooking and meal planning, use columns in Notion:

These are just examples - the possibilities are endless! Customize for your needs.

Tips and Best Practices for Notion Columns

Here are some tips to make the most of columns:

  1. Keep it Organized: Maintain logical structure within each column using headings, dividers etc.
  2. Consider Mobile View: Columns may not work well on mobile. Adjust for smaller screens.
  3. Use Contrasting Colors: Use different colors for columns with different content types.
  4. Use Keyboard Shortcuts: Notion has shortcuts to work faster, like "/" to add blocks.
  5. Experiment: Try different column layouts and modify as needed. Notion is flexible.
  6. Backup Your Work: Regularly export your Notion pages as backups.

Following these tips will help you create functional and visually appealing column layouts in Notion.

Pros of Using ColumnsCons of Using Columns
Better organization of contentMay not work well on mobile devices
Improved readabilityCan be time-consuming to set up initially
Enhanced visual appeal
Increased productivity


Creating columns in Notion is a powerful way to structure content and organize your workspace. Columns help with projects, tasks, knowledge bases etc.

In this guide, we covered:

Remember, Notion is flexible, so experiment to find the best column layouts for you. With practice, you can transform your pages into organized, visually appealing, and highly functional workspaces.

Happy organizing and happy column making!

Do you want to learn how to do calculations in Notion? Notion is a powerful tool. It helps you organize your projects, tasks, and ideas. But did you know Notion can also do calculations? Yes, you can use Notion as your personal calculator!

This guide will teach you everything about calculations in Notion. We will cover:

By the end, you will know how to unlock Notion's full calculation power!

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

The Basics: Doing Simple Math

Let's start with the easiest part - basic math operations. In Notion, you can add, subtract, multiply, and divide right in the app. No need for a separate calculator.

To do a calculation, just type the math expression into any text field or property value. For example, to add 5 and 7, type "5 + 7" (without quotes). Notion will show you the answer: 12.

Here's how to do the four main operations:

Notion recognizes these symbols and does the math for you automatically. Easy!

Adding+5 + 7
Subtracting-10 - 3
Multiplying*4 * 6
Dividing/20 / 5

Let's look at a real example. Let's say you are planning a trip. You want to calculate the total cost of expenses like flights, hotels, and food.

You can create a table in Notion with columns for each expense type. Enter the cost amounts in the rows. Then add a new column to sum up all the expenses using +. This gives you the total trip cost.

Notion makes basic math very easy to do within the app!

Calculating Percentages in Notion

Struggling with percent calculations? Don't worry, Notion can handle those too!

To calculate a percentage, use this formula:Copy code

value * (percentage / 100)

Say you want to buy a $1,200 laptop. But you have a 20% off coupon. To find the discounted price:

  1. Type: 1200 * (20 / 100)
  2. Notion will calculate and show: 240
  3. So the 20% discount is $240 off
  4. The final laptop price is $1,200 - $240 = $960
ProductInitial PriceDiscount %Discount AmountDiscounted Price

See? Calculating percentages is a breeze in Notion!

Adding Up Values Across Tables

One of Notion's best features? You can reference data across different tables and databases. This means you can perform calculations using values from multiple tables!

For example, let's say you have:

You can calculate your net profit for each month by:

  1. Adding up all sales numbers in the "Sales" table
  2. Adding up all expenses in the "Expenses" table
  3. Subtracting total expenses from total sales

Here's the formula for that in Notion:

prop("Sales Table").sum(sales) - prop("Expenses Table").sum(expenses)

Replace "Sales Table" and "Expenses Table" with your actual table names. Also replace "sales" and "expenses" with your property names.

Notion will automatically:

  1. Sum up the "sales" column in the "Total Sales" table
  2. Sum up the "expenses" column in the "Total Expenses" table
  3. Subtract the totals to get your net profit!
MonthTotal SalesTotal ExpensesNet Profit

Connecting data across tables makes calculations in Notion extremely powerful.

Calculating in Notion Tables

Notion tables are great for calculations too! You can perform math calculations right inside a table.

Let's say you have an expenses tracking table. The columns show amounts for different expense types like:

You can add a new column to calculate the total monthly expenses. Just sum up the amounts in the other columns!

Here's how:

  1. Add a new column called "Total Expenses"
  2. In that column's formula, enter: sum(col("Rent"), col("Utilities"), col("Groceries"))

Replace "Rent", "Utilities", "Groceries" with your actual column names.

Notion will calculate the total by adding up those three columns for each row.

MonthRentUtilitiesGroceriesTotal Expenses

You can also filter the table rows and calculate things like:

Tables make it super easy to calculate and analyze your data right in Notion.

Real Examples: Calculating in Notion

Still having trouble picturing how to use calculations in Notion? Let's look at some realistic examples:

Budget Tracking

You want to manage your monthly budget better. Create a Notion table with columns for expenses like:

Enter your expected costs in each row.

Then add a "Total Expenses" column that sums the other columns:

sum(col("Rent"), col("Utilities"), col("Groceries"), col("Entertainment"))

You can also add an "Income" column. Then calculate your monthly surplus/deficit:

col("Income") - sum(expense columns)

Total Expenses$2,200

Using calculations makes budget tracking easy in Notion!

Sales Commission Tracking

Let's say you work in sales. Your commission is a percentage of your monthly sales totals.

You can create a Notion table to track:

To calculate your total monthly sales, add a "Total Sales" column:

sum(col("Quantity") * col("Unit Price"))

This multiplies quantity x price for each row, then adds them up.

If your commission rate is 10%, add another column:

col("Total Sales") * 0.1

This shows your 10% commission for each product.

ProductQuantityUnit PriceTotal SalesCommission
Widget A100$10$1,000$100
Widget B50$20$1,000$100
Widget C75$15$1,125$112.50
Monthly Totals$3,125$312.50

Notion calculations let you easily track sales and commissions!

These are just two examples, but calculations in Notion are useful for:

Tips for Mastering Notion Calculations

Want to become a Notion calculation pro? Here are some useful tips:

  1. Use parentheses for complex calculations with multiple operations. This ensures Notion calculates in the right order.
  2. Round numbers using Notion's round(), ceil() and floor() functions. This makes numbers easier to read.
  3. Use conditional formatting to highlight or color-code values that meet certain conditions. Visual cues make patterns easier to spot.
  4. Create formulas that reference data across tables and databases. This automates calculations so data stays up-to-date.
  5. Combine calculations with Notion's other features like kanban boards and templates for super powerful workflows.

Mastering calculations unlocks Notion's full potential as an organizational powerhouse!

Wrap Up: Calculations = Productivity

Calculations are a part of daily life for so many of us - budgeting, project management, data analysis, and more. By taking advantage of Notion's built-in calculation capabilities, you can streamline these tasks for maximum productivity.

Notion lets you:

Learning these skills gives you deep insights into your data and numbers. You can make smarter decisions and achieve your goals more efficiently.

So what are you waiting for? Start unlocking Notion's calculation powers today and take your productivity to new heights! The possibilities are endless.

Looking to up your Notion game? Markdown is the way to go! This simple text formatting syntax lets you quickly style your notes, lists, headings, and more. But don't worry, it's super easy to learn - especially with this beginner-friendly cheat sheet. Let's dive in!

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

What is Markdown?

Markdown is a lightweight markup language. That's just fancy words for a simple way to add formatting like bold, italics, headings, and lists to plain text. Instead of clicking tons of buttons or memorizing complex code, you just use special characters like #, *, and -.

Think of it like secret codes that turn boring text into beautifully styled content. Pretty neat, right?

Why Use Markdown in Notion?

Notion already has a nice editing toolbar. So why bother learning markdown? A few great reasons:

  1. It's faster: No clicking around or messing with menus. Just type!
  2. Keyboard friendly: Your fingers never have to leave the keys.
  3. Copy/paste friendly: Markdown looks clean in plain text editors.
  4. Future proof: Markdown is an open standard, so it works across apps.

Plus, once you get the hang of it, markdown just feels more natural for formatting text. Let's learn how it works in Notion!


Headings structure your notes into sections, just like chapter titles in a book. In markdown, you make headings by putting # symbols before the text.

# This is a Level 1 Heading ## This is a Level 2 Heading ### This is a Level 3 Heading

This makes:

This is a Level 1 Heading

This is a Level 2 Heading

This is a Level 3 Heading

You can use up to 6 levels of headings by adding more #s. Easy peasy!

MarkdownRenders As
# Level 1 Heading# Level 1 Heading
## Level 2 Heading## Level 2 Heading
### Level 3 Heading### Level 3 Heading
#### Level 4 Heading#### Level 4 Heading
##### Level 5 Heading##### Level 5 Heading
###### Level 6 Heading###### Level 6 Heading

Quick Tip: Use headings to organize your notes into an outline. Level 1 for main sections, level 2 for sub-sections, and so on. It'll keep things nice and tidy!

Bold and Italics

Time to kick things up a notch with bold and italics. These let you emphasize important terms or add subtle styling.

For bold text, you surround the words with double asterisks:

**This text is bold**

Renders as: This text is bold

For italics, use single asterisks or underscores:

*This is italicized* _This is also italicized_

Renders as: This is italicized and This is also italicized

And if you really want to make things pop, combine them:

**This is _really_ important!**

Renders as: This is really important!

MarkdownRenders As
**Bold text goes here**Bold text goes here
*Italicized text goes here*Italicized text goes here
_Underscores work for italics too_Underscores work for italics too
**This is _really_ important!**This is really important!

Pretty slick, huh? Use bold for titles or key points, and italics for emphasis or examples.


Sometimes you need to quote someone or pull out an important idea. That's what blockquotes are for! Simply put a > symbol before the quoted text:

> This is a blockquote. It pulls out text in a stylish way.

Renders as:

This is a blockquote. It pulls out text in a stylish way.

You can even nest blockquotes or add other styling like bold or italics:

> Here's a quote with **bold** and *italics*. > > It's quoted with another quote inside!

Renders as:

Here's a quote with bold and italics.

It's quoted with another quote inside!

Blockquotes are great for highlighting key points, referencing outside sources, or adding visual interest. Use them to make ideas pop!

MarkdownRenders As
> This is a blockquote> This is a blockquote
> **Bold text** in a quoteBold text in a quote
> *Italics* look nice tooItalics look nice too
> Quotes can be nested \n> > Like this> Quotes can be nested \n> > Like this

Pro Tip: Add a blank line before and after the blockquote to separate it from surrounding text. It looks cleaner that way.


Whether sharing a web page, file, or Notion link, markdown lets you do it cleanly. Just wrap the link text in square brackets, followed by the URL in parentheses:

[Click here to view my website](

Renders as: Click here to view my website

For a Notion link, just paste the link inside the parentheses:

[View the Team Wiki](

Renders as: View the Team Wiki

And you can even give links a title by enclosing it in quotes after the URL:

[Google]( "The Google homepage")

Renders as: Google

MarkdownRenders As
[Text for the link]( for the link
[Notion Link Text]( Link Text
[With Link Title]( "Link tooltip title")With Link Title

Links in markdown keep things looking clean - no messy URLs cluttering up your notes!

Note: Some links may require extra configuration in Notion to work properly depending on permissions.


Lists are a note-taking essential, and markdown makes creating them a snap. For an unordered list, just put a * or - in front of each item:

* Item 1 * Item 2 - Sub-item + Sub-sub-item * Item 3

Renders as:

For ordered (numbered) lists, use the number followed by a period:

1. First item 2. Second item 3. Third item 1. Indented item 2. Another one

Renders as:

  1. First item
  2. Second item
  3. Third item
    1. Indented item
    2. Another one

You can even mix ordered and unordered lists together by indenting with spaces:

1. Get milk 2. Get eggs - From the farm - Organic if possible 3. Make breakfast

  1. Get milk
  2. Get eggs
    • From the farm
    • Organic if possible
  3. Make breakfast
MarkdownRenders As
* Item 1 \n* Item 2* Item 1 
* Item 2
1. First \n2. Second \n3. Third1. First 
2. Second 
3. Third
1. One \n 2. Two \n - Sublist \n 3. Three1. One 
2. Two 
 - Sublist 
3. Three

Lists are perfect for checklists, instructions, pros and cons, or any group of items. The indentation lets you nest sublists for extra organization too.

Shortcut: In Notion, type "-" followed by space to quickly start an unordered list!

Code Blocks

Developers love markdown for its clean, readable code formatting. If you work with code or just need to display some code examples, this is for you.

To create an inline code snippet, wrap it in backtick quotes:

The `console.log()` function prints output.

Renders as: The console.log() function prints output.

For bigger code snippets, indent every line with at least 4 spaces or surround it with triple backticks:

```javascript function greet() { console.log("Hello World!"); } greet(); ```

Renders as:


function greet() { console.log("Hello World!"); } greet();

You can even specify the programming language after the opening triple-backticks to get syntax highlighting:

```python import random print("Hello World!") print(random.randint(1, 100)) ```

Renders as:


import random print("Hello World!") print(random.randint(1, 100))

Code blocks preserve indentation and formatting, making them essential for tutorials, documentation, or just jotting down code notes.

MarkdownRenders As
Code indented 4 spacesCode indented 4 spaces
python \nimport random\n\nprint(random.randint(1,100)\npython
import random

Beautiful syntax highlighting, no mess - that's what makes code blocks in Markdown so great! Just remember that Notion may require special configuration for some languages.

Horizontal Rules

Sometimes you need a way to visually separate sections or topics in your notes. That's where horizontal rules come in handy.

To create a horizontal line, make a new line and type three or more hyphens, asterisks, or underscores:




Any of those will render as:

Very simple and clean! Horizontal rules add nice visual breaks to divide different topics or ideas in your notes.

MarkdownRenders As

Quick Tip: In Notion, you can also create a horizontal rule by typing "---" at the start of a new line and pressing Enter.


Text is great, but sometimes a picture is worth a thousand words. In markdown, you can insert images with a simple syntax:

![Alt text for the image](

This inserts the image located at that URL and uses the "alt text" to describe the image for accessibility purposes.

The alt text will also display if the image fails to load properly. You can also add quotes to give the image a title:

![Self-driving car]( "A computer-driven vehicle")

This renders as:

Show Image

Images make your notes more engaging and can better illustrate complex ideas or products. Use alt text to provide context!

MarkdownRenders As
![A pretty tiger]( Image
![This is alt text]( "This is a tooltip title")Show Image

Note: Images must be publicly accessible online for markdown to display them. For local files, you'll need to upload and link the images first.

See Notion's help guide how to change notion background color for more details.


For presenting data in a grid, you can't beat a good old-fashioned table. And markdown has a nice, clean syntax for creating them:

| Col1 Header | Col2 Header | Col3 Header | |-------------|-------------|-------------| | Row 1 Col 1 | Row 1 Col 2 | Row 1 Col 3 | | Row 2 Col 1 | Row 2 Col 2 | Row 2 Col 3 |

Which renders as:

Col1 HeaderCol2 HeaderCol3 Header
Row 1 Col 1Row 1 Col 2Row 1 Col 3
Row 2 Col 1Row 2 Col 2Row 2 Col 3

Start by defining the column headers separated by pipe | characters. Then insert a row of |---| cells under the headers to create the horizontal lines.

After that, just add rows for your data, separating the cells in each row with | pipes. Pipes on the left and right edges are optional, but help keep things lined up.

You can even use inline formatting like **bold** or _italics_ within the table cells.

SyntaxRendered Table
<code>| Fruit | Color | \n|------|-------|\n| Apple | Red |\n| Lemon | Yellow |</code><table><tr><th>Fruit</th><th>Color</th></tr><tr><td>Apple</td><td><b>Red</b></td></tr><tr><td>Lemon</td><td><i>Yellow</i></td></tr></table>

Tables keep your data organized and easy to scan in plain text. It's a great way to present specs, features, or any other info that fits in rows & columns.


For to-do lists, checklists are a perfect way to keep track of tasks in Notion. Just make an unordered list, but preface the items with [ ] brackets:

- [ ] Wake up - [x] Eat breakfast - [ ] Go to work - [x] Prep meeting notes - [ ] Lead standup

Renders as:

The [ ] shows an empty checkbox, while [x] is a checked item. Simple but powerful!

You can nest checklists within one another using indentation like with regular lists. Checklists are great for:

Checking off items as you complete them gives a satisfying feeling of progress and accomplishment.

MarkdownRenders As
- [ ] An unchecked task- [ ] An unchecked task
- [x] Completed task- [x] Completed task
- [ ] \n - [x] Nested checklist- [ ] 
- [x] Nested checklist

Tip: To move items in a checklist, you can cut/copy the entire line (including the - [x] or - [ ]) and paste it where you want!


Sometimes you need to add a little side note or reference without distracting from the main text. That's where footnotes come in1!

To create a footnote in markdown, first insert the footnote reference marker wherever you want it to appear in your text. This is just a caret ^ followed by an identifier (number, word, or other symbol).

Here is some text with a footnote reference marker.[^1] And another footnote for good measure.[^footnote]

Then, at the bottom of your text, add the footnote definitions by redeclaring the marker, this time followed by a colon and the footnote text:

[^1]: This is the text that gets displayed as a footnote. [^footnote]: You can use any word or symbol as the footnote marker.

The resulting text will look like this:

Here is some text with a footnote reference marker.1
And another footnote for good measure.2

Footnotes will automatically be numbered sequentially in the order they appear. They're great for adding citations, references, or parenthetical explanations without cluttering the main content.

Notion doesn't have built-in footnote styling, but you can fake the effect using blockquotes or indentation. Not as smooth as dedicated footnote syntax but it gets the job done!

How to Customize Notion Colors

Now that you've got the markdown essentials down, let's talk about customizing the look and feel of your Notion workspace with some color changes.

While Notion doesn't allow custom themes or global color changes, you can adjust the colors for individual pages, blocks, and UI elements. This lets you add some personal flair or make things easier on the eyes.

Change Page Background Color

To update the background color of an entire page:

  1. Click the 3-dot menu in the top right of the page
  2. Select "Add Cover"
  3. Then choose the color tint or image you want for the background

You can also change the color tint of any image you set as a page cover. Just right-click the cover image and select "Change color".

Color Code Blocks and Pages

For more targeted color changes, try tinting specific blocks like headings, text, or to-do lists. Just select the block(s) you want to colorize, then click the fill color icon in the formatting toolbar.

You can also select an entire page at once and colorize it. This is a nice way to help certain pages or topics visually stand out from the rest.

As an example, here's some <span style="color:green">green text</span>, a <span style="background-color:yellow;padding:5px">yellow highlighted section</span>, and an entire <div style="background-color:lightblue;padding:10px;border-radius:5px">baby blue container div</div>.

Play around and see what color combinations work best for your vision and content needs. A little color can make a big difference!

Change Button Color

When it comes to jazzing up buttons in Notion, there are a few different options:

On clickable elements like buttons, the colors you've set will typically shift darker on hover or click to create a nice visual effect.

See how to change the background color on Notion in their official help guide for more details and examples.

Additional Style Customizations

Beyond colors, you have a few other ways to customize styles in Notion:

Just remember that most style changes in Notion are page-level only. There's no way to set global visual themes or fully custom CSS (yet).

But between all the color tinting, icons, covers, and text formatting - there's already quite a bit you can do to put your own spin on Notion's look and feel!

Notion Markdown Power User Tips

You've made it to the end - congrats! You now have all the essential markdown knowledge to start rocking in Notion.

To wrap things up, here are a few bonus tips for leveling up your markdown game even further:

Master the Shortcuts

The more you use markdown, the more you'll appreciate its keyboard-driven nature. Notion has a bunch of great hotkeys and autocompleters to speed things up:

Speaking of keyboard shortcuts, here's a handy cheatsheet of how to color notion

The more you embrace the hotkeys, the faster your Notion workflow will become. It really supercharges the experience.

Combine for Maximum Effect

Markdown shines when you start combining all the elements together. Headings, bullets, links, code blocks, and formatted text can create some seriously pro-level documentation:

# My Project Plan ## Overview This project aims to **revolutionize** the note-taking game! Here are the key _requirements_: - [ ] Conduct market research - [ ] Define product requirements - [ ] Interview target users - [x] Study competition - [ ] Design & architect solution The app will be built using [React]( and integrate with popular cloud services like: - [Notion]( - [Dropbox]( - [Google Drive](

See how everything flows together in one cohesive, human-readable document? That's the true power of markdown.

Embrace the Plaintext

One last piece of advice: get comfortable working in a pure plaintext writing environment. Notion's WYSIWYG rich-text editing is great, but there's an elegance to distraction-free markdown.

Plus, because it's just text, markdown files are:

Many pro writers & developers swear by a simple markdown editor like iA Writer or Obsidian for their daily work. Then they can copy/paste that markdown anywhere.

The bottom line: don't be afraid to go full plaintext in Notion from time to time! It declutters your mind and lets you focus solely on the content itself.

Bringing It All Together

There you have it - a comprehensive guide to using markdown formatting in Notion! We covered:

Notion's integration with markdown syntax opens up so many possibilities for cleaner, richer note-taking and writing. Hopefully this guide has equipped you with the know-how to take full advantage!

The best way to solidify these skills is to just start using markdown day-to-day. It may feel clumsy at first, but soon formatting text will become like second nature. The payoff in consistency and efficiency makes it so worth it.

So what are you waiting for? Open up a fresh Notion page, crack those knuckles, and start typing out some sweet, sweet markdown! With this cheatsheet, you've got all the essentials to turn your notes and docs into formatting wizardry.

Happy coding, errr, writing! Markdown makes it all the same in the end. And seriously - hit me up with your favorite markdown tips or Notion hacks. I'm a formatting nerd at heart and always eager to learn more ninja tricks!

Notion is a cloud-based workspace. You can use it to take notes, manage tasks, and work together with others. One great thing about Notion is that you can change the colors to make it look the way you want. This guide will teach you how to change colors in Notion.

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

Changing Colors in Notion

Notion lets you change colors in different ways. You can change the color of individual blocks, the colors of properties in a database, and the overall color mode of your workspace.

Changing Block Colors

You can change the background color of blocks like text, code, and to-do lists. This can help you make certain parts stand out.

To change a block's color:

Select the block you want to change.

select the block

Click the "More" button (same button used in moving the block) in the block's menu.

Click on more

Choose "Color" from the dropdown menu.

Click on color

Pick the color you want or enter a color code.

Choose the desired color

You can also use a keyboard shortcut to change a block's color quickly. The shortcut is Ctrl/Cmd + Shift + C.

Here's a table showing the default shortcut for different block types:

Block TypeShortcut
TextCtrl/Cmd + Shift + C
CodeCtrl/Cmd + Shift + C
To-Do ListCtrl/Cmd + Shift + C

Tip: Use contrasting colors for text and background so it's easy to read.

Changing Database Property Colors

Notion databases do not have a built-in option to apply color formatting. However, you can utilize the flexible Toggle List block as a workaround to achieve colored databases. Follow these steps:

Create a new Toggle List block by clicking the + icon or typing / and selecting Toggle List from the options.

Create a new toggle block

Customize the appearance of the Toggle List by applying your desired text and/or background colors:

Click the dotted icon next to the block or type / to reveal the formatting options. Then, search for or scroll to the color(s) you want to apply.

Choose toggle color

Ensure that your database is on the same page as the colored Toggle List. If you haven't already, create a new database on the page or move/link an existing one to the current page.

Same page with DB

Drag and drop the database block into the colored Toggle item you created earlier.

Drag DB into toggle

By following these steps, you can effectively display your Notion database within a colored Toggle List block, providing a visually appealing and organized way to present your data.

Colored DB

Here's an example of how you could use different colors for different properties:

PropertyExample Colors
StatusGreen (Active), Yellow (In Progress), Red (Blocked)
PriorityRed (High), Orange (Medium), Blue (Low)
CategoryPurple (Marketing), Teal (Sales), Pink (HR)

Workspace Color Modes

Notion has two overall color modes: Light and Dark. You can switch between these modes, but you can't choose other colors for the whole workspace.

To change the color mode:

Click the "settings and members" link in the left side of your Notion workspace.

click on settings and members

Select "Settings".

Click on settings

Toggle between Light and Dark mode.

Choose the appearance

The Light mode has a white background, while the Dark mode has a dark gray background.

ModeBackground Color
DarkDark Gray

While you can't choose other colors for the whole workspace, you can still make it look nice by using colors for individual blocks and database properties.

Advanced Customization

If you know how to code, you can use custom CSS (Cascading Style Sheets) to change more things in Notion, including background colors.

However, changing Notion's CSS can be difficult. You need to know a lot about web development. If you change things the wrong way, you might break your Notion workspace.

If you want to try this, you can find help online or ask experienced web developers for help. You can also join the Notion community to get support.

Benefits of Using Colors

Using colors in your Notion workspace can be helpful in several ways:

1. Improved Look

Carefully choosing and using colors can make your Notion workspace look nice. This can improve your mood and motivation.

2. Better Organization

Using different colors for different projects, tasks, or categories can help you stay organized. You can quickly find what you need when things are color-coded.

3. Higher Productivity

A well-organized and nice-looking workspace can help you be more productive. It can help you focus and do more work.


While Notion lets you change colors in many ways, there are some limitations:

1. No page background color option

Notion doesn't have a way to change the background color of an entire page or workspace. You can only change individual blocks, database properties, and the overall Light/Dark mode.

2. Only Light and Dark modes for the whole workspace

The only options for changing the color of your whole Notion workspace are Light and Dark modes. If you want other colors for the whole workspace, you might need to use custom coding or other tools.

Other Options for Customization

If the color options in Notion aren't enough for you, you can try these other options:

1. Third-party plugins

There are plugins and extensions made by other companies that can add more features to Notion, including more color options. One popular plugin is called Notion Boost. It lets you change the background color of pages.

2. Converting Notion to a website

You can use tools like Notaku to turn your Notion workspace into a website. Websites give you more control over design and colors than Notion does.

Keep in mind that these other options might have their own problems or costs, so make sure they work for what you need.


Changing colors in Notion can make your workspace look great and help you be more organized and productive. Notion lets you change the colors of individual blocks, database properties, and the overall Light/Dark mode.

While there are some limitations, like not being able to change the background color of an entire page, Notion is flexible. There are advanced options and third-party tools that can give you even more color customization.

Learning how to use colors in Notion can help you create a workspace that looks just the way you want it to. A nice-looking and well-organized workspace can motivate you and help you get more done.

So go ahead and play around with colors in Notion! With a little effort, you can make your workspace perfect for your needs and preferences. Happy customizing!

Are you tired of messy notes? Do you want to be organized? Notion is a tool that can help. Notion uses blocks to keep your information neat. This guide will teach you about Notion blocks.

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

What are Notion Blocks?

Notion blocks are like building blocks. You can arrange and combine them to make your workspace. Each block has a job, like holding text, showing media, or organizing data.

Block TypePurpose
Text BlocksFor adding and formatting text.
Media BlocksFor adding images, videos, files, and more.
Database BlocksFor organizing data in tables, boards, calendars, and lists.
Other BlocksFor adding dividers, callouts, bookmarks, links, equations, and comments.

You can mix and match different blocks to make a workspace perfect for you.

Types of Notion Blocks

Let's look at the different types of Notion blocks.

Text Blocks

Text Blocks

Text blocks are important for adding and formatting text. You can:

Block TypeDescription
Heading BlocksCreate big and small titles.
Paragraph BlocksAdd regular text.
Bulleted List BlocksMake lists with bullet points.
Numbered List BlocksMake lists with numbers.
Quote BlocksHighlight important quotes.
Code BlocksWrite and format code.

Media Blocks

Media Blocks

Sometimes you need more than just words. Media blocks let you add:

Block TypeDescription
Image BlocksAdd pictures to your workspace.
Video BlocksAdd videos from different places.
File BlocksAttach and share any type of file.
Embed BlocksAdd websites, documents, and more.

Database Blocks

Database Blocks

If you have a lot of data, database blocks can help. They let you organize information in:

Block TypeDescription
Table BlocksFor making and managing tables.
Board BlocksFor seeing data in a board style.
Calendar BlocksFor showing and managing events and tasks.
List BlocksFor making simple lists.

Other Blocks

Other Blocks

Notion also has other blocks to help you organize and improve your workspace:

Block TypeDescription
Divider BlocksFor adding lines between sections.
Callout BlocksFor highlighting important information.
Bookmark BlocksFor making bookmarks in your workspace.
Link BlocksFor adding clickable links to other places.
Equation BlocksFor writing and showing math equations.
Comment BlocksFor leaving comments and feedback.

Working with Notion Blocks

Now that you know the types of blocks, let's learn how to use them.

Creating and Adding Blocks

Adding blocks in Notion is easy. Click the "+" button or use the shortcut "/". You will see a menu of block types. You can also create new blocks by pressing "Enter" or using "/block".

Creating and Adding Blocks

Editing and Formatting Blocks

Notion lets you change how blocks look. You can change the font, size, color, and style of text blocks. You can adjust the size and placement of media blocks. You can customize how database blocks look.

Editing and Formatting Blocks

Rearranging and Moving Blocks

One great thing about Notion blocks is that you can move them around easily. Drag and drop blocks or use keyboard shortcuts to rearrange them.

Rearranging and Moving Blocks

Nesting and Indenting Blocks

Notion lets you put blocks inside other blocks. This creates a structure that is easy to understand. You can indent and outdent blocks to create different levels.

Nesting and Indenting Blocks

Linking and Referencing Blocks

You can link blocks to other blocks or pages in Notion. This makes it easy to connect related information and move between it.

Linking and Referencing Blocks

Advanced Block Techniques

As you get better with Notion blocks, you can learn more advanced ways to use them.

Block Properties and Customization

You can customize blocks with colors, icons, and cover images. This helps you tell blocks apart and find information easily.

Block Relationships and Connections

Notion lets you create connections between blocks. This is useful for database blocks, as you can make complex data structures.

Block Filtering and Sorting

When you have a lot of data, filtering and sorting are important. Database blocks let you quickly find and organize the information you need.

Block Templates and Reusability

Notion lets you save block templates. This means you can reuse layouts and structures you use often. This saves time, especially for repeated tasks.

Best Practices and Tips

Here are some tips to get the most out of Notion blocks:

Organizing and Structuring Blocks

Good organization makes you more productive. Use headings, dividers, and callouts to create clear sections. Use nested blocks to make logical structures.

Collaboration and Sharing with Blocks

Notion blocks make it easy to work with others. You can give people access to blocks or whole workspaces to collaborate.

Keyboard Shortcuts and Productivity Hacks

Learn Notion's keyboard shortcuts to work faster. There are shortcuts for creating blocks, moving around, and formatting. Look for tools that work with Notion to be even more productive.

Integrations and Third-Party Tools

Notion works with many other tools that can make you more productive. Check out the Notion Integrations Directory to see what's available.


Notion blocks are the building blocks of a powerful workspace. By learning about the different block types, you can make a workspace perfect for you. Notion blocks can help students, professionals, and business owners be more organized, collaborative, and productive.

The key to getting the most out of Notion blocks is to practice and experiment. Try combining different blocks in new ways. With time and practice, you will become a Notion block master. You will work smarter and get more done.

So don't wait! Start exploring Notion blocks today. Unlock a whole new level of organization and productivity. Happy block-ing!

Notion has taken the world by storm as the versatile workspace that can be molded to suit virtually any need. This innovative app replaces the need for separate tools by combining note-taking, task management, calendars, and more into one powerful platform. While Notion's flexibility makes it incredibly useful, it can also seem daunting at first.

Mastering Notion requires learning its extensive features and functionality. This article will explore beginner basics, advanced techniques, pro tips, and everything in between to help you truly unleash the potential of your Notion workspace. So grab a hot drink, put on some lofi beats, and let's dive in!

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

Mastering the Basics

Before unleashing Notion's more advanced capabilities, it's important to build competency with the core basics. Think of this as laying the foundation before constructing the house. Let's break down key areas to focus on first.

A. Keyboard Shortcuts

For optimal efficiency, keyboard shortcuts are a must! Notion has tons available, but no need to overwhelm yourself trying to learn them all immediately. Start with these essentials:

Memorizing these will already save you tons of time and clicks! For a full list of Notion keyboard shortcuts, check out this nifty guide.

B. Formatting Magic

Notion offers diverse formatting options that can seriously level up your pages. Here are some formats to experiment with:

Get creative with formatting to design pages that are visually engaging and easy to navigate!

C. Master Templates

Notion templates provide the perfect starting point for all types of projects. The template gallery offers templates for planners, trackers, wikis, and more. You can also build your own custom templates to reuse for consistent and organized pages.

For example, create a template page with your brand colors, logo, and common page elements you want on all pages. Then when creating a new page, select your template and all the elements will be preset! Templates are a huge time-saver and ensure consistency.

Going Beyond the Basics: Advanced Notion Features

Now that we've covered the core fundamentals, let's unlock some of Notion's more powerful capabilities. The features below represent just the tip of the iceberg of what's possible.

A. Database Powerhouse

Databases are where Notion really starts to shine. These customizable tables allow you to manage projects, track tasks, and organize info. You can create a variety of database views like calendar, gallery, kanban, and more. And using formulas and filters, you can even automate databases to display or update content dynamically.

Some examples of ways to utilize databases:

The options are truly endless! Dive deeper into databases with this excellent guide.

B. Embeds and Integrations

Notion doesn't exist in a silo. You can bring in content from around the web using embeds. Easily embed videos, audio, PDFs, tweets, maps, Figsma prototypes and more! This allows you to centralize resources from other platforms directly into your Notion pages.

You can also integrate Notion with hundreds of web apps using Integrations. Connect your Google Calendar to display schedules. Sync Notion tasks with Todoist. The integrations possibilities are vast! Browse them all in the Integrations Hub.

C. Collaboration and Sharing

Teamwork makes the dream work! Notion facilitates seamless collaboration using shareable workspaces. Easily invite teammates to collaborate on pages and databases. Manage access and permissions by assigning different roles like Editor, Commenter, or Viewer.

You can message teammates directly in Notion and get notifications when changes occur. Notion even shows you edits in real-time when working simultaneously. Collaboration is a game-changer for managing team projects, documentation, client deliverables, and more.

Pro Tips and Hacks

Let's now dive into some pro tips and power user techniques to work even smarter in Notion.

A. Duplicate Blocks and Pages

Recreating existing elements from scratch is a drag. Instead, use these shortcuts to duplicate blocks and pages:

You can also drag and drop blocks while holding Alt to duplicate. Duplicating saves tons of time and effort while ensuring consistency.

B. Utilize Global Blocks

Global blocks allow you to create reusable elements that can be dynamically inserted across multiple pages. Design components like headers, footers, logos, and more as global blocks for quick access.

Global blocks remain synced across all pages. So if you update a global header block, it will cascade the changes everywhere it's used. Keep your pages consistent without repetitive work!

C. Create a Personalized Workspace

Notion is your digital space - so make it your own! Personalize your workspace with custom colors, fonts, icons and more to create a productive environment you're excited to use.

Explore Notion's visual settings like:

A personalized workspace is a place you want to spend time. Don't settle for the default settings - make Notion distinctly YOU!


We've only scratched the surface of what's possible in Notion. This tool truly provides an ever-expanding canvas for organizing life and work. Start with the basics, begin experimenting with advanced features, and incorporate power-user tips for optimal efficiency. Most importantly, remember Notion has no predetermined structure - build a workspace perfect for your needs. So embrace your inner creativity and unleash the power of Notion to enhance your productivity and empower your ambitions!

Notion has become one of the most popular productivity and note-taking apps in recent years. With its flexible databases, kanban boards, wikis and more, Notion offers a versatile workspace for personal and team productivity. However, one common question from users is - can you use Notion offline?

In this comprehensive guide, we'll dive into Notion's offline capabilities, workarounds, limitations, risks, and alternatives. We'll also look at potential future updates that could bring true offline mode to Notion.

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

An Introduction to Notion

For those new to Notion, it is an all-in-one workspace that allows you to take notes, manage projects, organize documents, and more. Some of the key features that make Notion so powerful include:

Notion offers desktop and mobile apps so you can access your workspaces on the go. It uses a cloud sync system to keep your content up to date across devices.

Now let's look at the specific question of using Notion offline.

Does Notion Have a True Offline Mode?

The simple answer is no - Notion does not currently have a dedicated offline mode like some other apps such as Evernote or OneNote. This means there is no way to intentionally switch to an "offline mode" within Notion at the moment.

Without a built-in offline mode, Notion requires an internet connection to sync changes across your devices. There is no offline access on mobile, and limited offline capabilities on desktop. So in most cases, you'll need an internet connection to access and edit Notion workspaces.

Workarounds for Using Notion Offline

While Notion doesn't have a true offline mode, there are some workarounds that allow you to view and edit at least some content while offline on desktop. Here are a couple options:

1. Preloading Pages

One workaround is to open up specific pages or subsections of your Notion workspace that you want to access offline. For example:

Notion will cache these pages locally on your device. Then when you lose your internet connection, you can still view and edit those specific cached pages in your workspace.

Changes you make will be synced back to Notion's servers once you regain an internet connection. So while not a perfect solution, preloading pages allows you to view and edit some Notion content while offline.

2. Limited Offline Editing

When offline on the desktop app, you can still make edits to existing content blocks. For example, you can:

However, you won't have access to Notion's full features and functions while offline. For example, things like adding new databases, members, or page links won't work until you reconnect.

So the offline editing capabilities are limited to viewing cached pages and making simple text edits to existing blocks. But it can be handy in a pinch if you just need to jot some notes and make small edits when offline.

Limitations and Risks of Using Notion Offline

While the workarounds above allow some basic offline use, there are some considerable limitations and risks to be aware of:

Syncing Issues

The biggest risk is potential syncing issues or data loss when changes made offline are merged back online. Since Notion is designed as an online-first app, there could be conflicts if edits from multiple devices are synced together.

Offline changes may not properly sync once back online, resulting in lost data. Making extensive edits offline that conflict with online versions can also lead to problems.

Limited Functionality

As mentioned above, only simple viewing and text editing is available offline. You lose access to databases, advanced blocks, page creation, etc when offline. Anything beyond basic text formatting won't be possible.

For power users that rely on Notion's more complex features, the limited offline functionality could be frustratingly restrictive. You'll need to plan ahead and limit offline work to simple viewing and editing.

Alternatives for Offline Note Taking

For users that require robust offline access for note taking and writing, there are a few alternative apps that may be better options than Notion:

For now, these alternatives provide more functionality if offline access is essential. However, they lack some of Notion's database powers and flexibility for project management.

The Future of Offline Access in Notion

Notion full offline access is a highly requested feature from its user community. While tricky to implement given Notion's architecture, it is believed that offline mode is on the roadmap for a future update.

Integrating seamless offline editing and syncing while maintaining Notion's collaboration abilities will be difficult. But in the long run, a reliable offline mode could make Notion far more flexible for users on the go.

In Summary: The Limitations and Workarounds

To summarize, while Notion does not currently support true offline access, there are some workarounds:

However, there are considerable limitations:

Offline access is on Notion's roadmap for the future. But for now, Notion works best as an online-first application, with the ability to view and edit some cached content for basic offline needs. With the proper expectation setting, it can still be a helpful tool even without continuous internet connectivity.

Notion has become the hot new productivity app that everyone is raving about. This visually appealing workspace lets you organize notes, lists, tasks and documents all in one place. With powerful features like databases, calendars, and kanban boards, Notion provides infinite flexibility to manage your work and life.

But with so many features and options, Notion can seem daunting for beginners. Where do you even start?

In this comprehensive guide, we'll walk you through how to use Notion as a complete beginner, from signing up to becoming a power user. Follow along to master Notion and boost your productivity.

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

Getting Started with Notion

Ready to get started with Notion? Here's how to get up and running in no time:

Signing Up

Go to and click "Get Notion free" in the top right.

Notion Homepage

You can register with your Google or Facebook account or create an account with your email.

Noton signup

Choose the "Free" plan which has free unlimited blocks for individuals.

Notion Free Plan

Once registered, you can log in on web, iOS or Android to start using Notion.

The Onboarding Process

Notion provides a handy onboarding checklist when you first sign up. It walks you through:

Spending a few minutes in the onboarding checklist gets you familiar with Notion's core features.

Onboarding ChecklistDescription
Set up profileAdd profile picture, bio, contact info
Create a pageMake your first page in a workspace
Invite your teamShare access for collaboration
Install & integrateAdd integrations like Drive, Calendar etc.

Notion Interface Overview

The Notion interface is centered around three core components:

Workspaces - Like projects or spaces to organize your work. You can have multiple workspaces.

Notion Workspaces

Pages - Where you create content like notes, lists and documents. Pages live inside workspaces.

Blocks - The content elements inside each page like text, images, code blocks etc.

Notion Blocks

The familiar looking editor lets you add and style text. The toolbar and menus give quick access to other features.

Some key parts of the interface:

Once you know your way around, you'll feel right at home using Notion as an all-in-one workspace for your notes and projects.

Creating Your First Pages

Now that you're acquainted with the interface, let's start creating! Here's how to add new pages to your workspace:

New Page vs New Workspace

You can immediately create a new page inside an existing workspace from the sidebar or /command.

Notion New Page

To create a brand new workspace, use the New Workspace button in the top left. Give it a name to start adding pages.

Notion New Workspace

Adding a Page Title and URL

New pages start with "Untitled" as the name. Click inside the title area to rename it something meaningful.

This also creates the page URL. You can customize it by appending -your-text to the workspace name.

Writing Text Content

Start adding text blocks to your page via the / menu. Begin typing to add headings, paragraphs, bulleted lists and more.

Highlight text to style it as bold, italics, cross out text, and more. Use markdown formatting like # Heading 1 and * bullets too.

Inserting Media Content

Make your pages visual by adding images, embeds, video and other media using the + button.

Drag and drop files into Notion to upload them. Use paste image from clipboard for quick screenshots.

Organizing Sections

Group related content into sections with divider blocks from /div.

Collapse or expand sections. Drag blocks around to reorder.

Add spacers, lines and page breaks to visually organize your pages.

With some simple text formatting, you can create everything from notes and checklists to manuals and wikis. Let's look at more advanced features next.

Supercharge Productivity With Databases

Databases turn Notion into a flexible productivity app for tasks, projects and more. Here's how databases work:

What Are Databases?

A Notion database is a collection of items displayed in a table. Like a spreadsheet, it lets you store properties, filter rows, and view data.

Creating a Database

Add a new database from the sidebar and pick table properties like text, number, select and more. These become the columns.

TextNames, descriptions
NumberQuantities, ratings
SelectDropdown options
DateEvents, deadlines

Adding Items as Rows

With columns set up, open your database table. Click + Add row to populate it with items.

Adding rows is fast and frictionless. Batch edit columns to update properties.

Viewing and Filtering

Customize how your database is viewed:

Filter and search your database to find relevant items. Sort by column values.

Databases provide unlimited flexibility to manage tasks, projects, content and more.

Next, we'll explore how easy Notion makes collaborating with others.

Collaborating on Workspaces

Notion makes teamwork seamless by letting you share access to workspaces. Here's how simple it is:

Sharing Access

Click the "Share" button on any workspace to get a link. Send this to invite your team to collaborate.

Permission Levels

Set permission levels on each workspace:

Easily add or remove people and adjust permissions anytime.

Working Together

Collaborators can add and edit pages and content within shared workspaces.

View edit history and roll back changes. @mention others in comments.

Use as a shared team wiki, project space or knowledge base that the whole team can contribute to seamlessly.

With painless collaboration built-in, Notion helps teams work better together. Now let's explore the many other features that make Notion amazing.

Advanced Features and Use Cases

We've just scratched the surface of what you can do with Notion. Here's a quick tour of some of its most powerful features:

Markdown Support

Write using Markdown syntax for text formatting, lists, code blocks, embeds and more.


Build formulas using Excel-style expressions that update dynamically. Great for budgets and planning.


Visualize data in flexible tables. Resize, reorder, style columns and cells.

To-Do Lists

Track tasks on toggle checklists. View upcoming to-dos on calendar and timeline views.


Connect workspace calendars to Google and Outlook. Embed Trello boards, Figma designs and more.

API and Automations

Build custom solutions with Notion's API. Automate workflows with Zapier.

With components like these, you can customize Notion for:

Notion's flexibility makes it the perfect toolkit for your work and life.

Getting Started with Notion: Next Steps

Hopefully this guide has shown how easy Notion is to use even as a complete beginner. With just some text and organiztion, you can create everything from simple notes to complex project dashboards.

Here are some recommended next steps:

The more you explore Notion, the more possibilities you'll discover. An intuitive interface plus almost unlimited flexibility makes Notion the ultimate productivity platform for notes, tasks, docs and data.

→ Click here to get started with Notion today.

Tired of staring at the same old boring font every time you open your Notion workspace? Want to add some visual flair and customization to your docs, pages, and databases? You're not alone. Many Notion users find themselves wondering, "Why can't I change the font on Notion?"

The good news is you absolutely can customize fonts in Notion! With just a few simple steps, you can configure different fonts to give your Notion workspace a unique look and feel.

While Notion only offers a handful of basic font options, there are easy workarounds to access thousands of fonts. With the help of handy font generators, you can level up your Notion pages with unique, eye-catching fonts.

In this visual guide, we'll walk through exactly how to change fonts in Notion. Get ready to make your productivity pages, vision boards, and notes stand out!

Table Of Contents

Primary Item (H2)Sub Item 1 (H3)Sub Item 2 (H4)
Sub Item 3 (H5)
Sub Item 4 (H6)

How To Change Font On Notion

Changing fonts on Notion is a breeze once you know the simple steps. Let's walk through how to access and switch between different fonts to customize your pages.

Navigating to Font Settings

First up, we need to navigate to the font formatting options. Here's how:

Open the specific Notion page where you want to change the font. This can be an existing page or a new blank one.

In the top right corner of the page, you'll see a small three-dot icon next to the page name. Click on this to open the page menu.

This menu contains all your page settings and options.

Picking from the Default Fonts

Once you click those three dots, the page settings menu will pop open.

Right away in the font section, you'll see three default fonts to choose from:

These are the only built-in fonts that Notion offers.

To switch between them, just click on the font you want in the menu and it'll immediately change the text to that new font. Super simple!

While handy, these three fonts don't provide much creative flexibility. But thankfully, there is a workaround...

Introducing Font Generators

Since Notion doesn't allow direct font uploads, we need an outside solution. That's where free font generator sites come in handy!

Font generators let you easily create text in any font you want. You simply:

  1. Copy/paste text into the generator
  2. Select a font to style the text
  3. Copy the new text back into Notion

It's a quick copy-paste process to access thousands of fonts. No downloads needed!

Here are two excellent font generators to use with Notion:

Now let's see this font changing process in action...

Changing Fonts in Notion

Follow along with the visuals below to change your Notion fonts using a generator:

1. Copy text from Notion

First, copy or type out the text you want to style into your Notion page:

Copying the header text to style

2. Paste into font generator

Next, head to your font generator site and paste the text into the text box:

Pasting the Notion text into FontSpace

3. Choose a font

Now the fun part - browse the font options and pick one you like! Here we're going with the Blackletter font. Once generated, copy the new styled text from the font generator:

Selecting the Blackletter font and copying the text converted

4. Paste into Notion

Lastly, head back to Notion and paste the text into your page:

Pasting the styled text back into the Notion page

The text will retain its new font formatting when pasted - font changed!

Rinse and repeat this process to customize all your headers, text elements, and more.

Creative Ways for Custom Fonts

Now that you know how to change the font on Notion pages, how will you use your new skill?

Here are some creative ideas:

Fun headers - Transform boring titles with stylized display fonts:

Handwritten text - Add a handwritten font to checklists to mimic handwriting:

Retro vibes - Use retro/vintage fonts for timelines and book/movie titles:

Clear code - Improve code readability with mechanical, monospace fonts.

The options are endless! Play around with font pairings and let your creative vision shine.

Notion Font Customization

Here are some additional pointers to help you take your Notion font game to the next level:

The ability to tailor default and page-specific fonts gives you extensive control over the look, feel, and reading experience in your Notion workspace.

So now there's no need to wonder "How do I change the font in Notion?"! You're equipped with all the knowledge needed to customize Notion fonts to suit your exact needs and preferences.

Addressing Common Concerns

Let's address some common concerns that users have when it comes to changing fonts in Notion.

Can You Change Font in Notion?

Yes, you can change the font in Notion. While Notion has limitations on font customization, there are still several options available for changing and customizing fonts.

Difficulties in Changing Fonts

If you're experiencing difficulties in changing fonts in Notion, try refreshing your page or clearing your cache. If the issue persists, reach out to Notion's support team for assistance.

Accessibility and Usability Guidelines

When customizing your Notion fonts, it's essential to respect accessibility and usability guidelines. Avoid using fonts that are difficult to read or that may cause eye strain.

Unlock Endless Font Possibilities

As you can see, accessing and changing fonts for Notion is quick and easy with font generators. The step-by-step visuals make it even simpler.

Now that you know how to unlock Notion's font potential, how will you customize your pages? With the thousands of fonts at your fingertips, you can give your productivity system a stylized makeover.

So try out new fonts, make visually engaging pages, and take your Notion skills to the next level. Let us know how font generators have improved your workflow!

©2023-2024 The Productivity Co. -