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How To Calculate In Notion

Do you want to learn how to do calculations in Notion? Notion is a powerful tool. It helps you organize your projects, tasks, and ideas. But did you know Notion can also do calculations? Yes, you can use Notion as your personal calculator!

This guide will teach you everything about calculations in Notion. We will cover:

  • How to do basic math like adding, subtracting, multiplying, and dividing
  • How to calculate percentages
  • How to add up values from different tables
  • How to do calculations in Notion tables
  • Real examples of using calculations in Notion
  • Tips and tricks for mastering calculations

By the end, you will know how to unlock Notion's full calculation power!

The Basics: Doing Simple Math

Let's start with the easiest part - basic math operations. In Notion, you can add, subtract, multiply, and divide right in the app. No need for a separate calculator.

To do a calculation, just type the math expression into any text field or property value. For example, to add 5 and 7, type "5 + 7" (without quotes). Notion will show you the answer: 12.

Here's how to do the four main operations:

  • Adding: Use "+" (like 5 + 7)
  • Subtracting: Use "-" (like 10 - 3)
  • Multiplying: Use "*" (like 4 * 6)
  • Dividing: Use "/" (like 20 / 5)

Notion recognizes these symbols and does the math for you automatically. Easy!

OperationSymbolExample
Adding+5 + 7
Subtracting-10 - 3
Multiplying*4 * 6
Dividing/20 / 5

Let's look at a real example. Let's say you are planning a trip. You want to calculate the total cost of expenses like flights, hotels, and food.

You can create a table in Notion with columns for each expense type. Enter the cost amounts in the rows. Then add a new column to sum up all the expenses using +. This gives you the total trip cost.

Notion makes basic math very easy to do within the app!

Calculating Percentages in Notion

Struggling with percent calculations? Don't worry, Notion can handle those too!

To calculate a percentage, use this formula:Copy code

value * (percentage / 100)

Say you want to buy a $1,200 laptop. But you have a 20% off coupon. To find the discounted price:

  1. Type: 1200 * (20 / 100)
  2. Notion will calculate and show: 240
  3. So the 20% discount is $240 off
  4. The final laptop price is $1,200 - $240 = $960
ProductInitial PriceDiscount %Discount AmountDiscounted Price
Laptop$1,20020%$240$960

See? Calculating percentages is a breeze in Notion!

Adding Up Values Across Tables

One of Notion's best features? You can reference data across different tables and databases. This means you can perform calculations using values from multiple tables!

For example, let's say you have:

  • A "Sales" table tracking monthly sales numbers
  • An "Expenses" table for monthly costs

You can calculate your net profit for each month by:

  1. Adding up all sales numbers in the "Sales" table
  2. Adding up all expenses in the "Expenses" table
  3. Subtracting total expenses from total sales

Here's the formula for that in Notion:

prop("Sales Table").sum(sales) - prop("Expenses Table").sum(expenses)

Replace "Sales Table" and "Expenses Table" with your actual table names. Also replace "sales" and "expenses" with your property names.

Notion will automatically:

  1. Sum up the "sales" column in the "Total Sales" table
  2. Sum up the "expenses" column in the "Total Expenses" table
  3. Subtract the totals to get your net profit!
MonthTotal SalesTotal ExpensesNet Profit
January$10,000$5,000$5,000
February$12,000$6,000$6,000
March$15,000$7,000$8,000

Connecting data across tables makes calculations in Notion extremely powerful.

Calculating in Notion Tables

Notion tables are great for calculations too! You can perform math calculations right inside a table.

Let's say you have an expenses tracking table. The columns show amounts for different expense types like:

  • Rent
  • Utilities
  • Groceries
  • etc.

You can add a new column to calculate the total monthly expenses. Just sum up the amounts in the other columns!

Here's how:

  1. Add a new column called "Total Expenses"
  2. In that column's formula, enter: sum(col("Rent"), col("Utilities"), col("Groceries"))

Replace "Rent", "Utilities", "Groceries" with your actual column names.

Notion will calculate the total by adding up those three columns for each row.

MonthRentUtilitiesGroceriesTotal Expenses
January$1,000$200$500$1,700
February$1,000$180$600$1,780
March$1,000$220$550$1,770

You can also filter the table rows and calculate things like:

  • Total for a specific quarter
  • Annual averages
  • And more!

Tables make it super easy to calculate and analyze your data right in Notion.

Real Examples: Calculating in Notion

Still having trouble picturing how to use calculations in Notion? Let's look at some realistic examples:

Budget Tracking

You want to manage your monthly budget better. Create a Notion table with columns for expenses like:

  • Rent
  • Utilities
  • Groceries
  • Entertainment

Enter your expected costs in each row.

Then add a "Total Expenses" column that sums the other columns:

sum(col("Rent"), col("Utilities"), col("Groceries"), col("Entertainment"))

You can also add an "Income" column. Then calculate your monthly surplus/deficit:

col("Income") - sum(expense columns)

CategoryAmount
Income$4,000
Rent$1,200
Utilities$200
Groceries$500
Entertainment$300
Total Expenses$2,200
Surplus/Deficit$1,800

Using calculations makes budget tracking easy in Notion!

Sales Commission Tracking

Let's say you work in sales. Your commission is a percentage of your monthly sales totals.

You can create a Notion table to track:

  • Products sold
  • Quantities
  • Unit prices

To calculate your total monthly sales, add a "Total Sales" column:

sum(col("Quantity") * col("Unit Price"))

This multiplies quantity x price for each row, then adds them up.

If your commission rate is 10%, add another column:

col("Total Sales") * 0.1

This shows your 10% commission for each product.

ProductQuantityUnit PriceTotal SalesCommission
Widget A100$10$1,000$100
Widget B50$20$1,000$100
Widget C75$15$1,125$112.50
Monthly Totals$3,125$312.50

Notion calculations let you easily track sales and commissions!

These are just two examples, but calculations in Notion are useful for:

  • Project budgets
  • Investment tracking
  • Personal finance management
  • And much more!

Tips for Mastering Notion Calculations

Want to become a Notion calculation pro? Here are some useful tips:

  1. Use parentheses for complex calculations with multiple operations. This ensures Notion calculates in the right order.
  2. Round numbers using Notion's round(), ceil() and floor() functions. This makes numbers easier to read.
  3. Use conditional formatting to highlight or color-code values that meet certain conditions. Visual cues make patterns easier to spot.
  4. Create formulas that reference data across tables and databases. This automates calculations so data stays up-to-date.
  5. Combine calculations with Notion's other features like kanban boards and templates for super powerful workflows.

Mastering calculations unlocks Notion's full potential as an organizational powerhouse!

Wrap Up: Calculations = Productivity

Calculations are a part of daily life for so many of us - budgeting, project management, data analysis, and more. By taking advantage of Notion's built-in calculation capabilities, you can streamline these tasks for maximum productivity.

Notion lets you:

  • Do basic arithmetic
  • Calculate percentages
  • Sum values across tables/databases
  • Perform calculations within tables
  • And so much more!

Learning these skills gives you deep insights into your data and numbers. You can make smarter decisions and achieve your goals more efficiently.

So what are you waiting for? Start unlocking Notion's calculation powers today and take your productivity to new heights! The possibilities are endless.

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