This article may contain affiliate links, which may provide compensation to us at no additional cost to you if you decide to purchase through our liniks. We may also recommend our own products. Please refer to our disclosure policy for more information.

Notion Blocks 101: Everything You Need To Know To Get Started

Are you tired of messy notes? Do you want to be organized? Notion is a tool that can help. Notion uses blocks to keep your information neat. This guide will teach you about Notion blocks.

What are Notion Blocks?

Notion blocks are like building blocks. You can arrange and combine them to make your workspace. Each block has a job, like holding text, showing media, or organizing data.

Block TypePurpose
Text BlocksFor adding and formatting text.
Media BlocksFor adding images, videos, files, and more.
Database BlocksFor organizing data in tables, boards, calendars, and lists.
Other BlocksFor adding dividers, callouts, bookmarks, links, equations, and comments.

You can mix and match different blocks to make a workspace perfect for you.

Types of Notion Blocks

Let's look at the different types of Notion blocks.

Text Blocks

Text Blocks

Text blocks are important for adding and formatting text. You can:

Block TypeDescription
Heading BlocksCreate big and small titles.
Paragraph BlocksAdd regular text.
Bulleted List BlocksMake lists with bullet points.
Numbered List BlocksMake lists with numbers.
Quote BlocksHighlight important quotes.
Code BlocksWrite and format code.

Media Blocks

Media Blocks

Sometimes you need more than just words. Media blocks let you add:

Block TypeDescription
Image BlocksAdd pictures to your workspace.
Video BlocksAdd videos from different places.
File BlocksAttach and share any type of file.
Embed BlocksAdd websites, documents, and more.

Database Blocks

Database Blocks

If you have a lot of data, database blocks can help. They let you organize information in:

Block TypeDescription
Table BlocksFor making and managing tables.
Board BlocksFor seeing data in a board style.
Calendar BlocksFor showing and managing events and tasks.
List BlocksFor making simple lists.

Other Blocks

Other Blocks

Notion also has other blocks to help you organize and improve your workspace:

Block TypeDescription
Divider BlocksFor adding lines between sections.
Callout BlocksFor highlighting important information.
Bookmark BlocksFor making bookmarks in your workspace.
Link BlocksFor adding clickable links to other places.
Equation BlocksFor writing and showing math equations.
Comment BlocksFor leaving comments and feedback.

Working with Notion Blocks

Now that you know the types of blocks, let's learn how to use them.

Creating and Adding Blocks

Adding blocks in Notion is easy. Click the "+" button or use the shortcut "/". You will see a menu of block types. You can also create new blocks by pressing "Enter" or using "/block".

Creating and Adding Blocks

Editing and Formatting Blocks

Notion lets you change how blocks look. You can change the font, size, color, and style of text blocks. You can adjust the size and placement of media blocks. You can customize how database blocks look.

Editing and Formatting Blocks

Rearranging and Moving Blocks

One great thing about Notion blocks is that you can move them around easily. Drag and drop blocks or use keyboard shortcuts to rearrange them.

Rearranging and Moving Blocks

Nesting and Indenting Blocks

Notion lets you put blocks inside other blocks. This creates a structure that is easy to understand. You can indent and outdent blocks to create different levels.

Nesting and Indenting Blocks

Linking and Referencing Blocks

You can link blocks to other blocks or pages in Notion. This makes it easy to connect related information and move between it.

Linking and Referencing Blocks

Advanced Block Techniques

As you get better with Notion blocks, you can learn more advanced ways to use them.

Block Properties and Customization

You can customize blocks with colors, icons, and cover images. This helps you tell blocks apart and find information easily.

Block Relationships and Connections

Notion lets you create connections between blocks. This is useful for database blocks, as you can make complex data structures.

Block Filtering and Sorting

When you have a lot of data, filtering and sorting are important. Database blocks let you quickly find and organize the information you need.

Block Templates and Reusability

Notion lets you save block templates. This means you can reuse layouts and structures you use often. This saves time, especially for repeated tasks.

Best Practices and Tips

Here are some tips to get the most out of Notion blocks:

Organizing and Structuring Blocks

Good organization makes you more productive. Use headings, dividers, and callouts to create clear sections. Use nested blocks to make logical structures.

Collaboration and Sharing with Blocks

Notion blocks make it easy to work with others. You can give people access to blocks or whole workspaces to collaborate.

Keyboard Shortcuts and Productivity Hacks

Learn Notion's keyboard shortcuts to work faster. There are shortcuts for creating blocks, moving around, and formatting. Look for tools that work with Notion to be even more productive.

Integrations and Third-Party Tools

Notion works with many other tools that can make you more productive. Check out the Notion Integrations Directory to see what's available.


Notion blocks are the building blocks of a powerful workspace. By learning about the different block types, you can make a workspace perfect for you. Notion blocks can help students, professionals, and business owners be more organized, collaborative, and productive.

The key to getting the most out of Notion blocks is to practice and experiment. Try combining different blocks in new ways. With time and practice, you will become a Notion block master. You will work smarter and get more done.

So don't wait! Start exploring Notion blocks today. Unlock a whole new level of organization and productivity. Happy block-ing!

©2023-2024 The Productivity Co. -